Accounts Receivable Specialist

andyfrain; Illinois; On-site; USD 42,000 - 62,000; Full time

Job summary

andyfrain is seeking an Accounts Receivable Specialist to support accurate and timely processing of customer payments, maintain AR records, and assist with collections. This role collaborates with internal teams and external customers to resolve billing issues and ensure timely cash receipts.

The position requires attention to detail, proficiency in Microsoft Excel and ERP systems, and the ability to manage multiple tasks and meet deadlines in an office setting.

Qualifications

• High school diploma required; associate degree preferred.
• 2+ years accounts receivable or general accounting experience.
• Proficiency in MS Office; strong Excel skills.
• Attention to detail and accuracy.
• Excellent written and verbal communication skills.

Responsibilities

• Process and post customer payments, including checks, ACH, wire transfers, and credit cards.
• Apply payments accurately to customer accounts and resolve discrepancies.
• Generate and distribute accounts receivable aging reports and statements.
• Assist with collections efforts, including customer follow-ups on outstanding balances.
• Respond to customer inquiries regarding invoices, payments, and account status.
• Communicates disputes to billing and operations, monitors resolution and follows up with customer for collection once dispute is resolved.
• Coordinates and hosts bi-weekly/weekly AR review meetings with operations and market leaders to drive collection efforts.
• Reconcile accounts receivable transactions and support month-end close activities.
• Creates and maintains online accounts in customer-required software for invoice uploads, payment tracking, and contract compliance documentation.
• Maintain organized and accurate AR documentation and records.
• Support audits and provide requested documentation as needed.
• Learns invoicing process to support AR collections and to support billing as needed.

Skills

Attention to detail

Microsoft Excel

Communication skills

Task management

Organizational skills

Payroll/HR support experience

Education

High school diploma or equivalent

Associate degree in Accounting or Finance preferred

Tools

Microsoft Excel

ERP systems

Job description

Job Summary

The Accounts Receivable Specialist is responsible forsupporting theaccurateandtimelyprocessing of customer payments,maintainingaccounts receivable records, andassistingwith collections activities. This role works closely with internal teams and external customers to resolve billing issues andensuretimelycash receipts.

Key Responsibilities

• Process and post customer payments, including checks, ACH, wire transfers, and credit cards

• Apply payments accurately to customer accounts and resolve discrepancies

• Generate and distribute accounts receivable aging reports& statements

• Assistwith collections efforts, including customer follow-ups on outstanding balances

• Respond to customer inquiriesregardinginvoices, payments, and account status

• Communicatesdisputestobilling and operations, monitors resolution and followsup with customer for collection once dispute is resolved

• Coordinates andhostsbi-weekly/weekly AR review meetings with operations and market leaders to drive collection efforts.

• Reconcile accounts receivable transactions and support month-end close activities

• Creates and maintains online accounts in customer-required software for invoice uploads, payment tracking, and contract compliance documentation.
• Maintain organized andaccurateAR documentation and records
• Support audits and provide requested documentation as needed
• Learns invoicing process to support AR collections and to support billing as needed.

Required Qualifications

• High school diploma or equivalent required; associate degree in Accounting or Finance preferred

• 1–3 years of accounts receivable or general accounting experience preferred

• Basic understanding of accounting principles and AR processes

• Strong attention to detail and accuracy

• Proficiencyin Microsoft Excel and accounting or ERP systems, Microsoft Business Central

• Effective written and verbal communication skills

• Ability to manage multiple tasks and meet deadlines

Preferred Skills

• Experience with collections and customer account reconciliation

• Familiarity with electronic payment methods (ACH, wire, credit cards)

• Ability to work collaboratively with internal departments and external customers

• Strong organizational and problem-solving skills

Work Environment & Expectations

• Primarily Office Based

• Requires communication with customers and internal stakeholders by phone or email, or online meetings.

• May berequiredto support peak month-end or audit periods, or special projects

MINIMUM REQUIREMENTS

• High School Diploma; Associate’s preferred
• 2+ years payroll/HR support experience
• Proficiency in MS Office
• Strong organization and communication skills
• Valid driver’s license