A/P Specialist, Vendor Maintenance

Jobtailor; Fort Wayne (IN); On-site; USD 42,000 - 60,000; Full time

Job summary

Jobtailor in Fort Wayne, IN is seeking an Accounts Payable Specialist to support daily AP activities and general accounting tasks for internal and external customers.

You will review invoices, process payments, maintain vendor records, and ensure compliance with company payment policies across multiple ERP systems.

A high school diploma or GED and 0–3 years of related experience, plus strong communication and multitasking skills, will help you succeed.

Qualifications

• High school diploma or GED with 0–3 years related experience.
• Exemplary work ethic and decision-making ability.
• Strong attention to organization, detail and accuracy.
• Ability to communicate effectively both verbally and in writing.
• Strong customer service skills in dealing with vendors and internal customers.
• Ability to multitask and manage time well.

Responsibilities

• Provide Accounts Payable and general accounting support to internal and external customers.
• Support payables for the Motion Finance team, branches and corporate departments.
• Review and verify vendor invoices and payment requests for accuracy.
• Process vouchers for payment using multiple accounting systems.
• Verify the validity of new vendors submitted for setup.
• Maintain vendor master records in multiple ERP systems.

Education

High School Diploma or GED

Tools

ERP Systems

Accounting Software

Job description

• Provide Accounts Payable and general accounting support to internal and external customers
• Support the payables process and related activities for the Motion Finance team, Motion branches and corporate departments
• Review and verify vendor invoices and payment requests for accuracy
• Process vouchers for payment using multiple accounting systems
• Verify the validity of new vendors submitted for setup
• Maintain vendor master records in multiple ERP systems
• Review and validate vendor banking information for ACH/wire setup
• Monitor accounts to ensure vendor payments comply with Motion Industries payment policies
• Assist external customers with electronic invoice submission and electronic payment setup
• Resolve vendor account discrepancies and communicate with appropriate departments
• Perform other assigned duties

Requirements

• High school diploma or GED and zero (0) to three (3) years of related experience, or an equivalent combination
• Exemplary work ethic and decision making ability
• Strong attention to organization, detail and accuracy
• Ability to communicate effectively both verbally and in writing
• Strong customer service skills in dealing with vendors and internal customers
• Ability to multitask and manage time well
• Basic knowledge of accounts payable principles and general sales & use tax concepts
• Ability to learn various software packages and process workflows

Core Competencies

Demonstrates proficiency in Accounts Payable processes, vendor management, and general accounting support while ensuring compliance with company policies. Strong organizational skills and attention to detail are essential for managing multiple tasks and maintaining accurate records.

Highest-signal resume keywords

• Accounts Payable Principles
• Vendor Management
• Attention To Detail
• Customer Service Skills
• Time Management

Hard Skills

• General Accounting Support
• Invoice Verification
• Payment Processing
• Vendor Record Maintenance
• ACH/Wire Setup
• Sales & Use Tax Concepts

Soft Skills

• Effective Communication
• Strong Work Ethic
• Decision Making
• Multitasking

Industry Keywords

• Vendor Payments
• Payment Policies
• Electronic Invoice Submission

Tools & Technologies

• ERP Systems
• Accounting Software