A/P Specialist II (101-CORP)

Waukesha-pearce Industries Llc; Houston (TX); On-site; USD 40,000 - 60,000; Full time

Job summary

Waukesha-pearce Industries Llc is seeking an AP Specialist I in Houston to support semiweekly check disbursements, supplier reconciliations, and voucher processing. The role emphasizes accurate batch processing, strong communication, and problem solving in a fast-paced environment.

The ideal candidate will have 2–5 years of related experience, a high school diploma (business degree preferred), and strong Excel, Word, and Outlook skills to support a $100M+ operation.

Qualifications

• High school diploma or equivalent; business degree preferred.
• 2–5 years of related accounts payable experience.
• Proficiency with Excel, Word and Outlook.

Responsibilities

• Process vouchers for accounts payable invoices in a timely manner.
• Review store payables batches for accuracy and tax accruals.
• Reconcile statements and resolve discrepancies with suppliers and stores.
• Prepare checks for semiweekly disbursement and upload Positive-Pay files.
• Support audits and special projects as needed.

Skills

Excel

Communication

Analytical skills

Organizational skills

Problem solving

Education

High school diploma or equivalent

Business degree preferred

Tools

Concur

Outlook

Word

Job description

Job purposeThe AP Specialist I role is a utility position that touches all aspects of Accounts Payable. This person reports to and receives direction from the Accounts Payable Supervisor relating to semiweekly check disbursements, reconciling major supplier statements, and timely processing of utilities and other voucher batches.The ideal candidate for this position is a proactive, task-oriented and organized individual with a positive attitude and strong analytical and problem solving skills. Proficiency in Microsoft Excel is a must, as well as a general understanding of basic accounting principles. As this person interacts with many levels within the organization, as well as certain suppliers, strong communication and interpersonal skills, both written and verbal, are essential. Lastly, the ideal candidate will have experience providing support for a $100M+ business within a large or multi-division organization.Duties and responsibilitiesProcess vouchers for accounts payable invoices in a timely manner for assigned suppliersReview store payables batches for accuracy, completeness, and tax accrualsField incoming calls from suppliers and storesReconcile statements and work with supplier and store personnel to resolve discrepanciesPrepare checks for semiweekly disbursement of funds, and upload Positive-Pay files to the bankReview store petty cash receipts and reconciliations, and process reimbursementsPrepare daily cash reporting summaries for AP, AR and billing activityReview and process Concur expense reportingProvide support and assistance for audits and special projectsOccasional support in other areas of the accounting department when necessaryQualificationsMust have a high school diploma or equivalent, degree in business or similar preferredMust have at least 2-5 years of related job experience, or equivalent combination of education and experienceMust be proficient in Microsoft Excel, Word and OutlookKnowledge, Skills, and AbilitiesIn depth knowledge of Accounts Payable processes and proceduresExcellent communication skills, and sound analytical and problem-solving skillsMust be well organized, detail oriented, and able to work independently and in a team environmentProfessionalism, dependability, integrity and trustworthiness combined with a cooperative attitude