4961 - 506 - Administrative Assistant

DeRoyal; Maynardville (TN); On-site; USD 36,000 - 48,000; Full time

Job summary

DeRoyal Industries, Inc. is seeking an Administrative Assistant to support plant operations Monday through Thursday, 5:30 a.m. to 4:00 p.m.

The role involves maintaining personnel records, payroll processing, and providing comprehensive administrative support. You will manage reports, budget and inventory tasks, scan orders into the JDE system, handle inquiries, and liaise between hourly staff and the corporate office, ensuring safety and smooth workflow.

Qualifications

• Excellent phone skills and professional appearance.
• Strong organizational and time-management abilities.
• Experience with payroll systems and data entry.

Responsibilities

• Maintain personnel records and prepare all necessary paperwork; update employee hours and absences in payroll system; process biweekly hourly payroll.
• Prepare reports, charts and correspondence on a daily, weekly or as needed basis using personal computer skills.
• Assist with budget and inventory control matters when needed.
• Scan work orders into JDE system.
• Assist with defective item returns process.
• Bar Code scanning verification.
• Filing Converting Spec Sheets for machinery.
• Assist with cycle count inventory.
• Order supplies and generates purchase orders.
• Answer & screen telephone calls; respond to inquiries; and route inquiries to appropriate staff.
• Act as liaison between hourly employees and corporate office.
• Conduct operations in accordance with safety requirements.
• Greet visitors and direct them to their appropriate destinations.
• Maintain all types of office equipment (computer, fax machines, copier, etc.)
• Maintain and update database by inputting production data and scanning tickets into JDE for piece rate information, if assigned; run various reports to verify production pay, as needed.
• Communicate with other facilities as needed to maintain balanced workflow.

Skills

Ten-key

Fax machines

Office copier

Label printers

Computer literacy

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

31-4961-Administrative Assistant

Monday - Thursday 5:30 a.m. - 4:00 p.m.

Perform administrative and support duties to promote the efficient and productive functioning of the plant by performing the following duties.

Maintain all personnel records and prepare all necessary paperwork; update employee hours and absences in payroll system; process biweekly hourly payroll.

Prepare reports, charts and correspondence on a daily, weekly or as needed basis using personal computer skills.

Assist with budget and inventory control matters when needed.

Scan work orders into JDE system.

Assist with defective item returns process.

Bar Code scanning verification.

Filing Converting Spec Sheets for machinery.

Assist with cycle count inventory.

Order supplies and generates purchase orders.

Answer & screen telephone calls; respond to inquiries; and route inquiries to appropriate staff.

Act as liaison between hourly employees and corporate office.

Conduct operations in accordance with safety requirements.

Greet visitors and direct them to their appropriate destinations.

Maintain all types of office equipment (computer, fax machines, copier, etc.)

Maintain and update database by inputting production data and scanning tickets into JDE for piece rate information, if assigned; run various reports to verify production pay, as needed.

Communicate with other facilities as needed to maintain balanced workflow.

OTHER SKILLS and ABILITIES

Ability to use ten-key, fax machine, office copier, label printers and computer required. Requires experience in computer software packages (Microsoft Word, Excel, and PowerPoint). Require good organizational skills as well as the ability to work well under limited supervision. Professional attitude and appearance are necessary. Require flexibility, dependability and the willingness to take direction. Qualified candidates must have the following skills and abilities: excellent phone skills; a positive attitude; the ability to be flexible with job duties and hours; skill meeting deadlines; and the ability to interact with employees representing all levels of the organization.