4-H Administrative Specialist – Online & Events

University of Kentucky; Lexington (KY); Hybrid; USD 32,000 - 42,000; Full time

Job summary

The University of Kentucky is seeking an Administrative Assistant for 4-H Online and 4-H Programming to join the Martin-Gatton College of Agriculture, Food & Environment’s 4-H units. This position provides essential administrative and operational support for Kentucky 4-H programs, helping ensure effective service delivery to youth, families, Extension personnel, and program leaders across the state.

The role supports 4-H Online operations, financial and registration processes, travel

Qualifications

• Proficiency with Microsoft Office applications and related administrative systems.
• Strong customer service and professional support skills.
• Excellent organizational skills with ability to manage multiple priorities.
• Effective written and verbal communication abilities.
• Experience maintaining detailed records and financial documentation.
• Strong time management and attention to detail.

Responsibilities

• Coordinate travel arrangements, calendar management, meeting scheduling, and administrative support for leadership.
• Prepare and analyze monthly travel expenses and maintain related records.
• Support financial operations through reconciliations and SAP transactions.
• Provide first-line customer service and technical support for 4-H Online users.
• Assist with planning, coordination, and implementation of 4-H Online trainings and events.
• Maintain registration and event tracking spreadsheets for conferences and program activities.
• Collect, track, deposit, and receipt registration fees per university policies.
• Coordinate statewide communications and information distribution to Kentucky 4-H Extension personnel.
• Provide administrative and programmatic support for multiple 4-H specialists and areas.
• Assist with event registration, on-site fee collection, printing projects, and conference support as needed.

Skills

Microsoft Office

Customer service

Organizational skills

Communication

Record keeping

Time management

Event coordination

Job description

The University of Kentucky is seeking an Administrative Assistant for 4-H Online and 4-H Programming to join the Martin-Gatton College of Agriculture, Food & Environment’s 4-H units. This position provides essential administrative and operational support for Kentucky 4-H programs, helping ensure effective service delivery to youth, families, Extension personnel, and program leaders across the state.

The role supports 4-H Online operations, financial and registration processes, travel