396-CLS-11-26 Accounting Specialist @ District Office

Wenatchee Public Schools; Wenatchee (WA); On-site; USD 38,000 - 47,000; Full time

Benefits offered by this job

Health insurance

Retirement benefits

Paid leave

Tuition reimbursement

Job summary

Wenatchee Public Schools is seeking an Accounting Specialist for the District Office. The role handles district-wide accounts payable and receivable, travel, and procurement card processes, plus bank reconciliations and fund deposits.

You will support purchase orders, vendor setup, 1099 verification, and quarterly reporting while ensuring compliance with district policies. The position requires accuracy, strong data entry, and professional communication with staff and vendors.

Qualifications

• High school graduate or equivalent; Bachelor's degree in accounting preferred.
• Ability to type 50 wpm; demonstrated 10-key skills preferred.
• Previous school district or public entities business experience preferred.
• General knowledge of accepted accounting practices required.
• Experience with database systems, Excel spreadsheets and Google Docs required; Skyward experience preferred.

Responsibilities

• Process invoices for payment and match with POs.
• Audit expenditures for compliance with rules and district policies.
• Input payable information, run invoice totals, and verify amounts.
• Process travel requests and verify account codes.
• Prepare journal entries and assist with 1099 reporting.
• Support accounts receivable and facility use invoicing as needed.
• Maintain procurement cards and district banking reconciliations.

Skills

Typing speed 50 wpm

10-key skills

Professional communication

Attendance & punctuality

Education

Bachelor's degree in accounting (preferred)

High school diploma or equivalent

Tools

Excel

Google Docs

Skyward

Database systems

Job description

POSITION #396-CLS-11-26

Accounting Specialist @ District Office

8 hours per day/260 days per year

Salary: $27.37-$34.34 per hour

DESCRIPTION

Perform district-wide accounts payable, accounts receivable, travel and procurement card functions. Receipt district funds, invoice for goods and services, process district travel requests, and reconcile bank accounts. Provide user support for purchase order and vendor information within the district.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Processes invoices for payment
• Matches vendor invoices, packing slips and purchase orders for payment processing
• Reviews documents for completion and accuracy
• Audits expenditures for compliance with appropriate rules, regulations and district policies and procedures
• Inputs payable information into computer, runs total of invoices, verifies invoice totals against batch totals
• Runs check processing steps in electronic A/P system
• prepares backup documentation for school board approval, distributes checks to vendors
• Reviews vendor statements for unpaid bills and resolve, as necessary
• Manages and maintains procurement cards used for district purchases
• Receipts and deposits cash and checks received at district office
• Maintains district banking accounts, reconciles at end of month, provides fund deposit reports for monthly investments, and transmits to County Treasurer
• Processes purchase orders for all district purchases, including new vendor set up and 1099 verification
• Processes invoices for facility use, transportation and other activities, as needed
• Manages district accounts receivable, including aging reports, process for collections as necessary
• Processes travel requests; verify signatures and account codes
• Audits travel expense vouchers for compliance with rules & regulations, processes for payment
• Prepares journal entries to correct errors in accounting transactions as needed
• Assists with 1099 annual reporting
• perform other duties as necessary or as assigned

QUALIFICATIONS

High school graduate or equivalent; Bachelor's degree in accounting preferred; ability to type 50 wpm; demonstrated 10-key skills preferred; previous school district or public entities business experience preferred; general knowledge of accepted accounting practices required; experience with database systems, Excel spreadsheets and Google Docs required, Skyward experience preferred. Ability to communicate in a professional manner, work effectively with other staff members, and have positive public relation skills. Ability to work with frequent interruptions, engage in tasks and priorities based on the needs of the department/District. Meeting deadlines is an essential function of this position. Ability to demonstrate accuracy and thoroughness and produce quality work. Attendance and punctuality are important functions of this position.

PROCEDURE

Go to our website at: www.wenatcheeschools.org click on Employment then follow instructions.

SCHEDULE

OPEN UNTIL FILLED.

UNION AFFILIATION

This position is represented by COASA

BENEFITS

• Health insurance benefits for employees working 630 hours or more per year include medical, dental, vision, life and long term disability plans through the School Employees Benefits Board (SEBB).
• Retirement benefits are provided through the WA State Department of Retirement Systems (DRS).
• 180 - 219 Day Employees - Paid leave benefits include 10 days of sick leave, 2 personal leave days and 11 holidays.
• 220 - 259 Day Employees - Paid leave benefits include 10 days of sick leave, 3 personal leave days and 11 holidays.
• 260 Day Employees - Paid leave benefits include 12 days of sick leave, 2 personal leave days, 14 holidays and 12 vacation days.
• Tuition reimbursement, 50% up to $450 per year for qualified expenses.
• Benefits may be prorated based upon date of hire/hours per day.

https://www.wenatcheeschools.org/hr/health-benefits

https://www.wenatcheeschools.org/hr/collective-bargaining-agreements

Immigration Reform and Control Act Requirement

The recommended applicant, if not a current regular employee, will be required to complete an INS I-9 form and must provide proof of employment eligibility prior to working.

Disclosure Statement and Record Check

Pursuant to Chapter 486, Washington Laws of 1987, the recommended applicant, if not a current regular employee, will be required to complete a disclosure form indicating whether he or she has been convicted of crimes against persons listed in the law. In addition, a background check, based on fingerprints, will be requested from the Washington State Patrol & FBI. Employment is conditional based upon completion of the record check.

Wenatchee School District Non-Discrimination Statement

The Wenatchee School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression, gender identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employee(s) has been designated to handle questions and complaints of alleged discrimination: Civil Rights Coordinator, Title IX Officer, Section 504 Coordinator, HIB Compliance and Gender Inclusive Schools Coordinator: Eric Anderson, Executive Director of Learning, Teaching, and Schools, [e-mail], 235 Sunset Ave. Wenatchee, WA 98801, 509 663-8161.

You can report discrimination and discriminatory harassment to any school staff member or to the district's Civil Rights Coordinator, listed above. You also have the right to file a complaint (see below). For a copy of your district’s nondiscrimination policy and procedure, contact your school or district office or view it online here: Policy 3210 and Procedure 3210P.

El Distrito Escolar de Wenatchee no discrimina en ningún programa o actividad por motivos de sexo, raza, credo, religión, color, origen nacional, edad, condición de veterano o militar, orientación sexual, expresión de género, identidad de género, discapacidad o el uso de un perro guía entrenado o un animal de servicio y brinda igualdad de acceso a los Boy Scouts y otros grupos juveniles designados. Los siguientes empleados han sido designados para manejar preguntas y quejas de supuesta discriminación: Coordinador de Derechos Civiles, Oficial del Título IX, Coordinador de la Sección 504, Coordinador de Escuelas Inclusivas de Género y Cumplimiento de HIB: Eric Anderson, Director Ejecutivo de Escuelas, [e-mail], 235 Sunset Ave. Wenatchee, WA 98801, 509 663-8161.

Puede denunciar la discriminación y el acoso discriminatorio a cualquier miembro del personal de la escuela o al Coordinador de Derechos Civiles del distrito, mencionado anteriormente. También tiene derecho a presentar una queja (ver más abajo). Para obtener una copia de la política y el procedimiento de no discriminación de su distrito, comuníquese con la escuela o la oficina del distrito o véala en línea aquí: Política 3210 y Procedimiento 3210P.

AN EQUAL OPPORTUNITY EMPLOYER