(3108) Office Manager, Forensic Services

Bluebonnet Trails Community Services; Georgetown (TX); On-site; USD 54,000 - 62,000; Full time

Job summary

Bluebonnet Trails Community Services is seeking an Office Manager in Georgetown, TX to provide administrative and operational support for Forensic Services. You will coordinate purchasing, scheduling, documentation, and invoicing while ensuring accurate records and a professional environment.

The role involves supporting leadership, managing inventory and fleet needs, and coordinating with vendors. A strong focus on teamwork, reliability, and compliance with program goals is essential.

Qualifications

• High school diploma or GED required.
• Experience working with behavioral health and/or IDD helpful.
• Strong computer and communication skills.
• Regular and timely attendance demonstrated.
• Valid Texas driver’s license required and maintenance of driver status.

Responsibilities

• Provide clerical and customer service support including data entry, filing, and mailing.
• Act as administrative lead for inventory, purchasing supplies, and expense records.
• Support client scheduling, documentation, and intake paperwork.
• Manage fleet maintenance and related records.
• Monitor reports and coordinate with staff and supervisors.
• Process work orders, coordinate with vendors, and approve invoices as needed.
• Provide financial assessments for enrolled individuals and obtain insurance authorization when needed.
• Lead and support special projects and coordinate events/location logistics.
• Collaborate across programs and teams to align with shared goals.

Skills

Computer skills

Communication skills

Attendance reliability

Driver's license

Education

High school diploma or GED

Some college / Associate degree

Job description

Job Description

The Office Manager provides administrative and operational support for State Hospital Step Down and other Forensic Services, ensuring efficient daily operations and accurate documentation. This position coordinates administrative processes, provides support to leadership, and helps maintain a professional, organized service environment.

Key Responsibilities

• Provides clerical and customer service representative support, including data entry, copying and printing, filing, and mailing
• Serves as the administrative leader for managing inventory, purchasing supplies and maintaining records of expenses
• Support client scheduling, documentation, and intake paperwork
• Manages the fleet including maintenance needs
• Monitors reports and coordinates with staff and supervisors
• Submits facility work orders and coordinates with vendors, and authorizes invoices as needed
• Provides Financial assessments for enrolled individuals, and obtains insurance authorization as needed for specialty services.
• Serves as a leader within the team who is helpful and supportive. Administratively supports special projects such as event location coordination and reservation
• Builds relationship with colleagues, collaborating across programs, seeking and offering input towards shared goals and objectives. Is a member of the Forensic Services team and the Business Support team.

Location

Georgetown, TX

Hourly Salary Range

$26.00 – $29.75

Differential Detail

• $1.00 per hour – 2 years previous experience
• $1.00 per hour – 2 year Tenure with BTCS
• $0.75 per hour – Bilingual
• $1.00 per hour – Career Ladder Specialty

Additional Information

Join our dynamic and enthusiastic Team dedicated to continuously improving the health and independence of the persons we serve.

Minimum Qualifications

• High school diploma or GED.
• Experience working with persons with behavioral health and/or IDD.
• Strong computer and communication skills.
• Demonstration of successful work experience regarding regular and timely attendance.
• A valid Texas driver’s license is required, along with the ability to maintain approved driver status throughout employment.

Preferred Qualifications

• Experience in management.
• Some college (1-2 years) or associate’s degree.
• Experience of having financial discussions with clients regarding treatment costs.
• Bilingual.

Salary Amount

$54,080.00 - $61,880.00/year

Closing Date

Open until filled