27-025 Fleet Inventory Coordinator, Full-time

City of Dover, New Hampshire; Dover (NH); On-site; USD 3,470,000 - 5,024,000; Full time

Job summary

The City of Dover, New Hampshire, is seeking an Inventory Clerk to support Fleet Maintenance. You will receive, issue, and track parts, process repair orders, and collaborate with mechanics to secure required items for vehicle repairs.

This full-time, non-exempt role offers 40 hours per week with competitive benefits. The position involves cycle counts, year-end preparation, and occasional forklift operation or material handling as needed.

Qualifications

• High school diploma or equivalent.
• Four years minimum, and at least 2 years’ experience with inventory control and monitoring.
• ASE licensure would be preferred; NH CDL-B with air-brake and tanker endorsements may be required.

Responsibilities

• Purchase, receive, and maintain inventory for Fleet Services Division.
• Stock and post incoming orders; review fleet-related service requests and repair orders.
• Work with Mechanics to order parts and ensure City Purchase Orders are set up and approved.
• Provide mechanics with parts for pre-scheduled repairs and ensure invoices match delivered goods.
• Conduct periodic inventory cycle counts and assist with year-end inventory preparation.

Skills

Inventory control

Parts purchasing

Record keeping

Customer service

Forklift operation

CDL-B license

MS Excel

Database software

Education

High school diploma or equivalent

Tools

MS Office

MS Excel

Database software

Job description

The City of Dover Community Services Director is seeking an individual to perform a variety of duties in receiving, issuing, handling, and accounting for inventory stock in Fleet Maintenance, under supervision of the Fleet Supervisor. This person would primarily maintain inventory and work orders pertaining to repair and maintenance of all vehicle services by Fleet Maintenance. To also perform unskilled and semi-skilled work, as may be required.

This is a full-time, non-exempt, 40 hour per week position with excellent full-time benefit offerings. $25.19 to $36.47 per hour. Position is open until filled.

DUTIES AND RESPONSIBILITIES

(Except as specifically noted, the following functions are considered essential to this position. The listed examples may not include all duties found in this class):

• Responsible for purchasing, receiving, and maintaining inventory for Fleet Services Division
• Stocks and posts incoming orders
• Reviews fleet-related Service Requests and prepares Repair Orders
• Works with Mechanics to identify and order required parts for vehicle repairs; ensures City Purchase Orders are properly set up and approved for each item; adds and subtracts all parts on repair orders, as may be necessary
• Provides Mechanics with parts needed for a pre-scheduled repair
• Confirms that delivered goods match invoices; completes all necessary paperwork for stock items issued, ensuring all invoices are checked and correct; ensures credits are received for returned parts
• Conducts periodic inventory cycle counts (as directed by Supervisor) to review status and availability of high-use items
• Prepares inventory for fiscal year end audit with Fleet Supervisor for review by independent auditing firm
• Organizes and maintains stock room and inventory to include housekeeping and security; maintains labeling system on each stock item; manually stocks inventory shelving with stock items received or returned to ensure parts are but into bins and are properly numbered/labeled
• Answers incoming calls to Fleet Division, handles customer inquiries, and may meet with customers
• Completes and maintains records and reports as required
• May occasionally operate trucks, forklifts, or hoists or other necessary vehicles or equipment to properly handle materials being received, issued, stocked, and picked; may provide other City Departments with forklift operations, as needed
• Shuttles vehicles from other departments or entities to Fleet Services for repairs. May include the shuttle of vehicles from Fleet Services to outside maintenance shops within and outside City of Dover
• May be required to pick-up materials, parts or equipment that can’t be readily delivered
• Will be required to be available for emergency repairs as well as plowing, snow salt sand operations and snow pick up
• Establishes and maintains effective working relationships with employees, other departments and agencies, and the general public
• Maintains familiarity with and executes safe work procedures associated with assigned work
• Performs other related duties as required

KNOWLEDGE, SKILL AND ABILITY REQUIREMENTS:

Detailed knowledge of heavy vehicle, diesel, and general automotive parts and repairs. Knowledge of inventory control practices and knowledge of equipment, facilities, materials, methods and procedures used in Fleet Services repairs and activities. Working knowledge of personal computer hardware and software including familiarity with the use of various software applications including word-processing, electronic spreadsheets and data bases. Must be proficient in looking up and ordering parts from various vendors. Knowledge of municipal bookkeeping and purchasing operations and overall city organization. Ability to maintain administrative, fiscal and general records and to prepare reports and answer questions from records. Needs to be highly organized and detail-oriented, with ability to multitask in a fast-paced work environment. Ability to prepare effective correspondence, reports and other documents. Ability to understand and follow oral and written instruction. Ability to establish and maintain effective working relationships with employees, other departments and the general public. Ability to work under adverse conditions.

EDUCATION / LICENSURE / CERTIFICATION REQUIREMENTS:

High school diploma or equivalent. Four years minimum, and at least 2 years’ experience with inventory control and monitoring; OR any combination of education and experience which demonstrates the possession of the required knowledge, skills and abilities. ASE licensure would be preferred. Must maintain valid NH CDL-B, with air-brake and tanker endorsements.