26-084.U1 - Executive Administrative Assistant

Hilcorp Energy Company; Houston (TX); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Competitive salaries

Quarterly bonuses

Healthcare benefits

401k retirement plan

Paid time off

Job summary

Hilcorp Energy Company is seeking an Executive Administrative Assistant in Houston, Texas. This role involves providing comprehensive administrative support to executives, managing complex schedules, and coordinating travel. The ideal candidate will have a minimum of 10 years administrative experience, with at least 5 years at the executive level and excellent organizational and communication skills.

The successful candidate will thrive in a fast-paced environment, actively supporting top-level executives with strong attention to detail and a commitment to confidentiality. Competitive salaries and benefits are offered, ensuring employee satisfaction and retention.

Qualifications

• Minimum of 10 years of administrative experience, with at least 5 being executive-level.
• Excellent written and verbal communication skills.
• Ability to handle complex problems and maintain composure under stress.

Responsibilities

• Manage the executive’s complex calendar and prioritize meetings.
• Assist with various projects including file and invoice management.
• Coordinate travel arrangements and develop detailed itineraries.

Skills

Executive-level office experience

Strong organizational skills

Excellent communication skills

Proficient in Microsoft Office

Education

Associate or Bachelor’s Degree

Tools

Microsoft Office (Excel, Word, Outlook, PowerPoint)

Job description

## 26-084.U1 - Executive Administrative AssistantApplylocations: Houston, TXtime type: Full timeposted on: Posted 5 Days Agojob requisition id: R006247Job Objective: The Executive Assistance will provide administrative and general support to company executives. The EA will support Harvest Midstream, and work across other Hildebrand Enterprise companies and executives, to ensure a smooth flow of communications and appointments as needed. The EA must be capable of interacting effectively across multiple stakeholders at all levels, demonstrate proactive approach and execute a wide range of complex and confidential administrative, personal, and operational tasks. This role handles frequently changing daily events and must be available for meetings and events that take place in the evenings. The EA serves as the problem-solving point person over a wide variety of matters. This position effectively handles a broad range of issues for all members of the Harvest Midstream team in a busy and demanding environment through demonstrated ability to lead and work collaboratively in teams as well as independently. The EA is highly strategic and facilitative and requires a combination of focus and flexibility as well as a willingness to play an active, behind-the-scenes role. The position frequently handles special projects as directed. The ideal individual is highly resourceful with strong emotional intelligence, self-motivation, and strong analytical skills.**Essential Job Responsibilities:*** Proactively manage the executive’s complex calendar, prioritizing and coordinating meetings, appointments, and events to optimize time and ensure alignment with business priorities.* Schedules all meetings and appointments; provides all telephone support, including screening; greets visitors on behalf of the executive and Harvest Midstream team.* Independently prioritizes, plans, coordinates, and/or oversees logistics (audio visuals, hotel, flights, catering, etc.) for meetings (onsite and off-site) with individuals and entities internal and external to the company.* Support executives with various projects including communication, file management, invoice management and tracking, creating, and updating forms, filing agreements, creating spreadsheets and power point presentations, and other similar functions as directed.* Manage office supply inventory and departmental needs, including coordinating orders and serving as a liaison for resolving IT and technology-related issues to ensure uninterrupted team operations.* Maintain the highest level of confidentiality in handling sensitive personal, financial, and business information, always exercising sound judgment and discretion.* Serve as a professional point of contact for external customers, business partners, and prospective clients, fostering strong relationships and representing the executive office with discretion and professionalism.* Coordinate complex travel arrangements and develop detailed, customized itineraries to ensure efficient and seamless executive travel experiences.* Act as a strategic gatekeeper by filtering requests, minimizing scheduling conflicts, and ensuring the executive’s time is aligned to the most critical activities.* Respond effectively to last-minute changes, urgent issues, or scheduling disruptions with professionalism and agility, ensuring continuity of operations under pressure.* Coordinate executive or company-wide events such as employee recognition ceremonies, leadership offsites, and milestone celebrations on behalf of the C-suite.* Provide mentorship, guidance, and informal leadership to other administrative professionals, promoting best practices, fostering collaboration, and supporting consistency and excellence across the broader administrative team.**Other Job Responsibilities:*** Demonstrate commitment to company core values — **Integrity, Ownership, Urgency, Alignment, and Innovation** — in all daily responsibilities and interactions.* Actively support and contribute to the company’s mission and vision through reliable, high-quality work* Other duties as assigned by management.**Qualifications:*** Minimum of 10 years of administrative experience with at least 5 of those being executive-level office experience, with a demonstrated ability to perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy and tact.* Maintains composure under stressful conditions and handles complex problems with minimal supervision.* Ability to establish and maintain effective working relationships with employees, supervisors, other departments, officials, external clients, business partners, prospective business partners and the public.* Ability to complete multiple, diverse tasks of differing priorities without close supervision.* Excellent written and verbal communication skills.* Outstanding administrative and organizational skills.* Proficiency in the use and application of the following software: + Required: Microsoft Office Excel, Word, Outlook and PowerPoint; Adobe* Preferred: SAP, iManage or other similar document management systems**Education Requirements, Certifications, Licenses, and Registrations:*** Required: Associate or bachelor’s Degree from an accredited four-year university or college.* Preferred: Notary public.### About UsHarvest Midstream is a privately-held midstream services provider headquartered in Houston, Texas with assets in Alaska, Colorado, Louisiana, New Mexico, North Dakota, Ohio, and Texas. Harvest transports and processes oil, natural gas and natural gas liquids across the United States.The remarkable growth of Harvest since 2002 is a direct result of the hard work and dedication of over 500 employees who are intensely focused on safety, operational excellence and the highest levels of service to our customers. Our company values govern how we run our business, how we treat our fellow employees and how we serve our customers. At Harvest, we are focused on developing and maintaining long-term business relationships through customer service and agility in every business interaction.Harvest offers its employees competitive salaries, quarterly bonuses, healthcare benefits, a 401k retirement plan, paid time off, and participation in our B.H.A.G. bonus program as part of our total rewards package. Please see our Careers page for opportunities at Harvest.Harvest Midstream Company is an Affirmative Action/Equal Opportunity Employer. All qualified individuals will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, and any other basis protected by law. Individuals with disabilities needing assistance in the recruitment process are encouraged to contact Human Resources directly.