2026-27 School Office Manager Middle School-Kinard Middle School

Poudre School District; Fort Collins (CO); On-site; USD 36,575 - 40,969; Full time

Benefits offered by this job

Health insurance

Dental insurance

Life insurance

Paid time off

Retirement Plan (PERA)

Job summary

A local school district is seeking an experienced administrative professional for the 2026-27 school year at Kinard Middle School. The role involves managing the school office, performing financial duties, and supervising support staff. Candidates must have a high school diploma, five years of relevant experience, and the ability to maintain a positive school environment. Benefits include health and dental insurance, retirement options, and paid time off.

Qualifications

• Must have a high school diploma or equivalent.
• Five years of progressive related experience, including supervising support staff.
• Must complete First Aid and CPR after hire.

Responsibilities

• Manage the school administrative office and assist principal and staff.
• Perform financial duties including budget monitoring and report preparation.
• Supervise students and support staff as needed.
• Coordinate various school events and maintain building rental calendar.

Skills

Administrative management

Financial duties management

Supervising support staff

Communication skills

Education

High school diploma or equivalent

Specialized training beyond high school

Experience in a school setting

Job description

Information specific to this position

This position is for the 2026-27 school year at Kinard Middle School. Start date is to be determined.

• Pay Range: $26.55-$29.74/hr (based on qualifications and experience). These rates are for the 2025-26 school year and will be updated in accordance with negotiations for the 2026-27 school year.
• Hours/day: 8
• Work calendar days: 220
• Duration: Ongoing
• Benefits: Health insurance, dental insurance, life insurance, PERA retirement, paid time off, short- and long-term disability, access to the employee walk-in clinic, and other optional benefit elections.

Summary

Responsible for the smooth and efficient management of the school administrative office and for providing administrative assistance to the principal, administrators, office staff, and students at an assigned middle school. May guide the work of support staff.

Job Tasks

• Perform financial duties, including reconciling and monitoring school-wide budgets, grants, and PSA accounts; maintain petty cash; research, create, run, and maintain financial and other reports; monitor and maintain building compensation plans; order and inventory office supplies, equipment, and textbooks; process purchase orders and oversee vendor contract processes, warehouse orders, restricted checks, fund transfers, and travel and mileage reimbursements; monitor purchasing cards; submit job orders; manage the School Pay system for collecting student fees; prepare employee reports and other payroll/finance documents.
• Manage principal's calendar – schedule meetings, observations, and appointments; compose, type, track, and submit correspondence, handbooks, newsletters, employee evaluations, and reports; make travel arrangements as necessary; maintain on-site employee personnel files and security/key distribution.
• Receive calls, greet visitors, and answer inquiries; direct calls and visitors to the appropriate person; assist students and parents with ParentVue passwords and navigation.
• Monitor substitute schedules and obtain coverage for staff absences not assigned through the system; may report and monitor absences; arrange for, monitor, and sign substitute time cards.
• Supervise students in lunchroom, halls, and office area as needed.
• Lead support staff, including training, assigning and guiding work, and assist with interviewing.
• Attend work and arrive on time.
• Maintain building rental calendar, telephone system, and telephone tree.
• Serve on and attend various employee teams, faculty meetings, and as a member of the building Crisis Team.
• Assist athletic department with team rosters, physicals, fee payments, and supplies/equipment.
• Assist in the organization of assessment testing and safety drills.
• Organize student/parent events such as conferences, back-to-school nights, open house, and student award nights; coordinate staff events such as celebrations and retirements.
• Assist with production of master school schedule.
• Perform other duties as assigned.

Education, Experience, and Licenses Required

• High school diploma or equivalent.
• Specialized training beyond high school preferred.
• Five years of progressive related experience, including supervising support staff.
• Equivalent combination of education and experience acceptable.
• Successful completion of First Aid and CPR, and administering medication in a school setting (if not currently certified, complete at earliest convenience after hire).
• Criminal background check required for hire.