1YL Event Coordinator (Remote, Temporary)

Young Life; Colorado Springs (CO); Remote; USD 28,000 - 33,000; Full time

Job summary

You will serve as an Event Coordinator for Young Life, supporting pre-event planning, on-site execution, and post-event wrap-up. The role requires hands-on logistics, guest services, and strong communication with the planning team and stakeholders.

The position emphasizes meticulous attention to detail, the ability to work in a fast-paced environment, and mobility to travel for events with a flexible schedule including evenings or weekends as needed.

Qualifications

• High school required and a minimum of 3 years of relevant experience, or equivalent combination of education and experience required.
• Experience in hospitality or fast-paced event environments preferred
• Proficiency with Microsoft Office Software, Canva, Google Sheets, and Google Drive
• Self-starter with the ability to think critically and adapt in real time

Responsibilities

• Pre-Event Support: coordinate tasks across the event timeline, manage documents and inventory, organize materials, pull reports, and assist with expenses.
• On-Site Event Support: travel to pre-planning meetings and events, organize packing and on-site task execution, lead teams, support meetings.
• Post-Event Support: unload and inventory items, respond to inquiries, finalize expenses, collect survey data and prepare reports.

Skills

Hospitality experience

Event coordination

Organizational skills

Communication

Multitasking

Education

High school diploma or equivalent

Tools

Microsoft Office

Canva

Google Sheets

Google Drive

Job description

If you are currently on Young Life staff, please do not apply through this external jobs board. To apply for internal job opportunities, log in to Workday and use the Jobs Hub. Applying externally may delay your application and require you to resubmit internally.

Because of Young Life’s exclusive Christian purposes of evangelism and discipleship as set forth in its Articles of Incorporation and in these Bylaws, and to reflect what has always been and will continue to be the position of Young Life, specifically the Christian belief that each and every employee and volunteer of the corporation should minister as a servant of God with the primary responsibility of proclaiming the gospel of Jesus Christ and, as such, is an integral part of the Christian mission and ministry of the corporation, Young Life shall only employ individuals or enlist volunteer leaders who: (a) profess a belief in Jesus Christ as their personal Savior and Lord; and (b) subscribe to the statements and policies required of all Young Life staff, including the Young Life Statement of Faith. Therefore, employees and volunteers of Young Life, during working and nonworking hours, shall: (i) be ready, willing and able to fulfill such ministry functions as may be required by the organization; (ii) refrain from conduct and statements that detract from the biblical standards taught and supported by Young Life, and (iii) abide by all policies and practices of Young Life including, without limitation, those related to religious belief or ministry activities.

We invite you to join us in this life-changing work, building relationships and creating spaces where young people feel seen, known, and loved.

Key Responsibilities

• Pre-Event Support:
  • Support the flow and rhythm of tasks across the event timeline
  • Actively participate in pre-event planning, including but not limited to, team documents, communications, data management, attendee and rooming lists, material procurement, shipping and inventory management
  • Organize, track, assemble and coordinate on-site materials and deliverables
  • Assist with maintaining and pulling reports and historical event records across various systems
  • Run errands, assist with online ordering, and manage expense tracking
• On-Site Event Support:
  • Traveling to pre-planning on-site meetings and to the event
  • Create and lead the organizing and packing, sending and unpacking of all materials to and from the event
  • Lead the on-site planning team’s task execution
  • Attend and assist in executing all team meetings on-site
• Post-Event Support:
  • Participate in unloading, organizing, inventorying, and distributing all items used at the event
  • Respond to guest inquiries, follow ups and sending out mailers
  • Finalize expenses and vendor invoicing
  • Collect survey responses, procure stats and reporting elements to assist in the production of the After-Action Report

Qualifications

• High school required and a minimum of 3 years of relevant experience, or equivalent combination of education and experience required.
• Experience in hospitality or fast-paced event environments preferred
• Highly professional and trustworthy, with confidence in engaging with executive leadership
• Calm under pressure and can manage receiving multiple requests simultaneously
• Strong organizational and multitasking skills with meticulous attention to detail
• Proficiency with Microsoft Office Software, Canva, Google Sheets, and Google Drive
• Self-starter with the ability to think critically, adapt, and independently resolve situations in real time
• Comfortable working on both administrative and hands-on physical tasks
• Excellent communication and follow-through with the event team and stakeholders

Working Conditions

• Work hours are flexible outside of the in-person requirements
• Extended hours, including evenings and weekends, are non-negotiable during event week
• Increased hours around key projects and event week
• Must have reliable transportation with willingness to run scheduled errands (mileage is reimbursable)
• Be able to lift or move boxes up to 15 lbs

Additional Job Description

1YL 2028 is coming soon, and you could be a vital part of making it happen. 1YL will take place January 5-9, 2028 - a once-every-four-years premier conference designed to serve and celebrate Young Life staff and their spouses. Our mission is to deliver an unforgettable experience, with meticulous attention to detail as we bring vision to reality with grace, accuracy, and excellence.

We are looking for a highly organized, detail-oriented, and proactive individual who brings professionalism and care to everything they do. This role is hands-on and fast-paced, and it requires precision in logistics, guest services, and administration. The ideal candidate thrives under pressure, navigates complex details seamlessly, and approaches every project with a spirit of hospitality and service.

Because this role keeps our operational engine running smoothly, the ideal candidate is a high-capacity self-starter with proven multitasking, organizational, and communication skills. You are just as comfortable diving into spreadsheets, expense tracking, and vendor logistics as you are rolling up your sleeves for physically packing boxes, inventory management, and on-site execution.

As the Event Coordinator, you will work closely with the 1YL Director, Travel Coordinator and Planning Team — driving momentum during pre-event planning, leading task execution on-site, and bringing projects across the finish line post-event.

Come be a part of serving Young Life staff and spouses from across the globe by bringing an extraordinary event experience to life!

Specific Working Conditions

• Remote working environment; travel when necessary.
• Position is temporary, full-time through March 2028. Benefits are also offered for this position.

Pay Transparency

In the U.S., the standard base pay range for this role is outlined below. This base pay range is for the U.S. and is not applicable to locations outside of the United States.

The anticipated hourly rate for this position can range from $19.60-$24.53 depending on relevant education, experience, and location.