Circuit Court - Judicial Assistant

Allen County War Memorial Coliseum; Fort Wayne (IN); On-site; USD 2,631,000 - 3,747,000; Full time

Job summary

Circuit Court in Fort Wayne, IN, seeks a Judicial Assistant to provide administrative services to judicial officers. The role involves handling filings, scheduling, and processing judgments within Odyssey/Quest and Outlook, while assisting pro se litigants and the general public.

This is an employee-at-will position under the Court Administrator. Required are a high school diploma or GED with 3 years data entry/customer service, strong communication, and proficiency with Microsoft Office and

Qualifications

• High School Diploma or GED; 3 years data entry/customer service experience
• Associate's Degree in Paralegal Studies or related field preferred
• Strong written and verbal communication skills
• Ability to communicate professionally and tactfully
• Strong customer service skills
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and court case management software
• Ability to work independently in a fast-paced environment
• Ability to transcribe from dictation per Indiana Court parameters
• Typing speed of at least 40 WPM

Responsibilities

• Answer the Circuit Court phone line and direct calls
• Accept filings in the Odyssey File and Serve System
• Enter, review, and approve/deny judgments and orders in court systems
• Move tasks in Odyssey and Quest to the appropriate judge or staff
• Schedule and manage court calendars in Odyssey, Quest, and Outlook
• Coordinate hearing dates with attorneys and litigants
• Check parties into hearings and provide directions
• Assist pro se litigants with filings and court processes
• Prepare and type correspondence, judgments, orders, memos, and reports
• Support the Judge, Magistrates, and court staff as needed
• Perform other duties, including overtime as required

Skills

Written communication

Verbal communication

Customer service

Data entry

Professional demeanor

Education

Associate's Degree in Paralegal Studies or related legal field

High School Diploma or GED

Tools

Microsoft Office

Court management software (Odyssey, Quest)

Job description

Department: Circuit Court FLSA Status: Non-Exempt

Classification/Level: Office B05 (Step 1 - $23.5285) Date Last Reviewed: 09/2026

Under the direction of the Court Administrator, the Judicial Assistant provides administrative services to judicial officers of the Circuit Court. This position is covered under the Circuit Court Employee Handbook. This is an employee-at-will position.

Essential Functions

• Answers the Circuit Court phone line and directs calls throughout the judicial system.
• Accepts filings in the Odyssey File and Serve System.
• Enters, reviews, and approves/denies judgments, motions, and proposed orders into the Courts, Quest, Odyssey, and any and all other court approved information management systems.
• Moves tasks throughout the queues in Odyssey and Quest Case Management System to the proper Judge, Magistrate, Court Reporter, or staff member.
• Schedules and manages court calendar for all judicial officers in Odyssey, Quest Case Management System, and Outlook.
• Coordinates hearing dates with attorneys and pro se litigants.
• Checks parties into court hearings, answers questions, and provides directions as needed.
• Assists pro-se litigants with paper filings, opening new cases, court processes, procedures, and other information requested..
• Prepares and types correspondence, judgments, orders, memos, and statistical reports.
• Provides assistance to general public, the Judge and Magistrates, Court Administrator, Law Clerk/Assistant Court Administrator, and Court Reporters as needed.
• Performs all other duties as assigned, including overtime as required.

Requirements

• High School Diploma or GED and three years experience in data entry/customer service
• Associate's Degree in Paralegal Studies or related legal field preferred
• Strong written and verbal communication skills
• Ability to effectively communicate in a professional, courteous, and tactful manner
• Strong customer service skills
• Strong computer skills with ability to use Microsoft Office including Word, Excel and Power Point and other Court related case management software
• Ability to work independently with minimal supervision and effectively complete tasks in a fast-paced environment
• Ability to transcribe from dictation per Indiana Supreme Court Parameters
• Ability to type at least 40 WPM

Difficulty Of Work

The Judicial Assistant performs work that is moderately complex and must have an understanding of rules and regulations when entering and reviewing motions and proposed orders into Court computer software programs.

Responsibility

The Judicial Assistant makes choices and uses judgment when performing relatively standardized assignments when preparing and typing judgments and statistical reports. The Judicial Assistant provides substantial contributions when assisting pro se litigants with legal procedures and filing documents. Errors in work are not immediately apparent through review. Work is reviewed in compliance with procedural requirements.

Personal Work Relationships

The Judicial Assistant maintains frequent contact with other County employees, judicial officers and the general public regarding general Circuit Court questions and court dates.

Working Conditions

The Judicial Assistant works in a standard office environment with the ability to move around freely with frequent sitting, typing, and attention to detail, monitoring equipment, detailed inspection, and transcription /proofreading. Some lifting up to twenty pounds, bending, pushing/pulling loads, reaching over head, kneeling, and mental/visual effort is to be expected.

Supervision

None

Licensing

None

Immediate Supervisor

Court Administrator

Hours

8:00 am – 4:30 pm and as needed

We are an Equal Opportunity Employer (EEO). Accordingly, all qualified applicants will receive consideration for employment without regard to race, color, religion, creed, gender, age, disability or medical condition, national origin, and veteran status, and all other categories protected by federal, state, and local anti-discrimination laws. Reasonable accommodations for persons with a known disabling condition will be considered in accordance with State and Federal Law.