08 Contract Administrator Full-time · Kirkland, WA Kirkland, WA Administration

ProDims LLC; Kirkland (WA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Paid vacation (80-104 hours/yr)

Paid holidays (nine per year)

Paid sick leave (1 hour per 40 hours)

Personal day (8 paid hours/yr)

Bereavement leave (up to 3 days)

Medical insurance (employee premiums 0

Dental insurance (employee premiums 0

Vision insurance (employee premiums 0

Employee Assistance Program

Basic life & AD&D

Voluntary life

401(k) retirement plan

Biweekly pay

Job summary

ProDims LLC is seeking a Contract Administrator to manage contracts and sub-consultant agreements, and to track insurance and compliance. You will route and approve pay apps, audit invoices, and reconcile budgets while preparing audits for public-sector funding reviews.

The role requires 4+ years of construction contract administration and proficiency in M365/SharePoint and Adobe Acrobat. On-site work in Kirkland, WA with a focus on precision and timely project closeouts.

Qualifications

• 4+ years of construction contract administration experience.
• Proficient in M365 / SharePoint and Adobe Acrobat.

Responsibilities

• Manage contracts and sub-consultant agreements.
• Track insurance and compliance.
• Route and approve pay apps.
• Audit invoices and reconcile budgets.
• Prepare audits for public-sector funding reviews.

Skills

Contract administration

Budget reconciliation

Invoicing

Audit preparation

Education

4+ years construction contract administration

Tools

M365 / SharePoint

Adobe Acrobat

Job description

No cover letter required — we'd rather see the work. Include a short paragraph on a project you owned and what you'd do differently today.

• Paid vacation — 80-104 hours per year, based on tenure.
• Paid holidays — Nine per year; client-site schedules may vary.
• Paid sick leave — One hour for every 40 hours worked.
• Personal day — Eight paid hours per year.
• Bereavement leave — Up to three days; accrued leave applies.
• Medical insurance — 100% of employee premiums paid.
• Dental insurance — 100% of employee premiums paid.
• Vision insurance — 100% of employee premiums paid.
• Employee Assistance Program (EAP) — Employer-paid coverage.
• Basic life & AD&D — $25,000 in included coverage.
• Voluntary term life — Optional employee and family coverage.
• 401(k) retirement plan — Eligible after 90 days; no employer match.
• Biweekly pay — Every other Friday.

Dependent premiums are employee-paid. Health coverage starts the first of the month after 60 days; see the employee manual for eligibility and plan details.

ABOUT THE TEAM

Administration at ProDims.

Contract Admin runs the paper side of construction. The job is precision, not paper-pushing — the ones who do it well are the reason projects close cleanly.

RESPONSIBILITIES

What you'll own.

• 01 Contract and sub-consultant agreement management
• 02 Insurance and compliance tracking
• 03 Pay app routing and approval
• 04 Invoice auditing and budget reconciliation
• 05 Audit preparation for public-sector funding reviews

MUST-HAVE

The baseline.

• 4+ yrs construction contract administration
• Proficient in M365 / SharePoint and Adobe Acrobat

NICE-TO-HAVE

• Familiarity with federal prevailing wage reporting