0000004108.SENIOR SECRETARY.ROAD AND BRIDGE #4

Dallas County; Dallas (TX); Hybrid; USD 40,000 - 60,000; Full time

Job summary

Dallas County is seeking a Senior Secretary for the Road and Bridge division in Dallas, TX. The role provides high‑level administrative support, handles meetings, correspondence, and public inquiries, and may supervise clerical staff.

Strong organization, typing, and office software skills are essential for daily operations. Daytime schedule with potential for occasional evenings; must work with minimal supervision and coordinate across teams to ensure efficient division operations.

Qualifications

• Ability to type 50 wpm and proficiency with word processing and database software.
• Ability to understand and follow written and verbal instructions, organize and process work.
• Ability to supervise clerical staff and coordinate tasks as needed.

Responsibilities

• Serves as a liaison for the division or department: greets visitors; screens and routes calls; takes messages and/or answers routine inquiries.
• Handles routine matters: follow up on pending issues; research and prepare information; decide on routine matters as delegated.
• Prepares and processes forms, documents, reports and invoices.
• Arranges meetings, prepares agendas, rosters, minutes, and travel arrangements.
• May lead clerical staff and provide guidance and training.
• Maintains time and attendance reporting for departmental staff.
• Monitors inventory of files and supplies.
• Performs other duties as assigned.

Skills

Typing 50 wpm

Secretarial tasks

MS Word/Excel

Education

High school diploma or GED

3 years related experience or 45 college hours

Job description

0000004108.SENIOR SECRETARY.ROAD AND BRIDGE #4

and 1 more

Job Description

Performs a variety of moderately complex secretarial and administrative tasks to support the daily operations of a division or department. Duties may include: interacting effectively with the public, arranging meetings, and drafting/typing correspondence and reports. Works with minimal supervision and relies on experience and judgment to plan and accomplish assigned tasks.

Responsibilities

• 1. Serves as a liaison for the division or department: greets visitors; screens and routes incoming calls; takes messages and/or answers routine inquiries.
• 2. Handles matters of a routine nature to include: following up on pending issues; researching, gathering and preparing information; and making decisions on routine matters as delegated by the supervisor.
• 3. Prepares, types or processes a variety of forms, documents, correspondence, including requisitions, instruments, bills, payments and/or receipts.
• 4. Arranges meetings, prepares agendas, rosters and related materials, and takes minutes of meetings. Arranges and confirms travel reservations.
• 5. May act as a lead to clerical support staff to provide guidance, training, coordination and monitoring of tasks to ensure effective and efficient completion.
• 6. Maintains/reconciles time and attendance reporting for departmental staff and processes personnel related forms.
• 7. Monitors or maintains inventory of files and supplies.
• 8. Performs other duties as assigned.

Qualifications

Education, Experience and Training: Graduation from an accredited high school/GED program. Three (3) years of job related experience or 45 hours of college or a combination of the two.

Special Requirements/Knowledge, Skills & Abilities: Ability to type 50 wpm, with proficiency in using word processing and database software. Candidates for all clerical, administrative and/or secretarial positions will be required to take and pass at least one skill(s) test(s) which will be determined by the Elected Official or Department Head based on the position and the operational needs of the department. Testing may include one or more of the following: 10-key, Coding, Data entry, Filing, Grammar, Math, MS Excel, MS Word, Proof Reading, Spelling, Sorting, Timed Typing (3 minute). Ability to understand and follow written and verbal instructions, organize and process work and establish and maintain effective working relationships with other County employees and the general public.

Physical/Environmental Requirements: May require prolonged sitting, standing, and ability to lift and carry up to 25 lbs. unassisted.

occasional evening and weekend work

Job Info

• Job Identification 26000363
• Degree Level Some College
• Job Schedule Full time
• Job Shift Day
• Locations 4 Road & Bridge, Dallas, TX, 75211, US