1000000628.LEGAL SECRETARY.DA - STATE FORFEITURE

Dallasact; Dallas (TX); On-site; USD 40,000 - 60,000; Full time

Job summary

Dallasact seeks a Legal Secretary for the State Forfeiture unit to provide routine secretarial support to attorneys. You will create forms, screen calls, organize files and calendars, and draft standard legal documents with minimal supervision.

The role requires a high school diploma or GED and at least 3 years of related experience or 45 college credit hours, with strong typing and MS Office skills. You may be asked to lift up to 25 lbs and pass skills tests as required.

Qualifications

• High school diploma or GED required; 3 years related experience or 45 college credit hours.
• Typing 50 wpm; proficient with word processing, spreadsheets, and databases.
• Candidates will be required to take skill tests (10-key, Data entry, Grammar, MS Excel, MS Word).
• May lift and carry up to 25 lbs as needed.

Responsibilities

• Assists attorneys by following up on cases, retrieving documents, and drafting standard legal correspondence.
• Greets and routes visitors and incoming calls; answers routine inquiries.
• Enter and maintain case and statistical data; generate related reports.
• Maintain filing system: receive, file, sort, verify, route documents.

Skills

Typing 50 wpm

MS Excel

MS Word

Data entry

Education

High school diploma or GED

3 years related experience or 45 college credit hours

Tools

10-key

Filing

Job description

1000000628.LEGAL SECRETARY.DA - STATE FORFEITURE

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Job Description

Provides routine secretarial support for a unit of attorneys to ensure completion of their work in an efficient and conscientious manner. Utilizes computer knowledge to create forms for documents that are used repeatedly, screens telephone calls, compiles routine data in established formats, organizes and maintains all files and calendars. Works with minimal supervision and relies on experience and judgment to plan and accomplish assigned tasks.

Responsibilities

• 1. Assists attorneys by making follow-up calls on their cases, retrieving documentation and evidence and drafting legal correspondence and documents utilizing standardized formats.
• 2. Serves as a liaison for the department: greets, screens and routes visitors and incoming calls, takes messages and/or answers routine inquiries.
• 3. Enters and maintains case and statistical data and generates related reports.
• 4. Maintains filing system, including receiving, filing, sorting, verifying and routing a variety of legal documents.
• 5. Assists attorneys with tasks such as making copies, delivering correspondence, filing papers with the courts and maintaining office supplies.
• 6. Provides limited assistance to attorneys regarding computer and/or software related issues.
• 7. Performs other duties as assigned.

Qualifications

Education, Experience and Training: Graduation from an accredited high school/GED program. Three (3) years of work related experience or 45 hours of college credit or a combination of the two.

Special Requirements/Knowledge, Skills & Abilities: Ability to type 50 wpm, with proficiency in using word processing, spreadsheet and database software. Candidates for all clerical, administrative and/or secretarial positions will be required to take and pass at least one skill(s) test(s) which will be determined by the Elected Official or Department Head based on the position and the operational needs of the department. Testing may include one or more of the following: 10-key, Coding, Data entry, Filing, Grammar, Math, MS Excel, MS Word, Proof Reading, Spelling, Sorting, Timed Typing (3 minute)

Physical/Environmental Requirements: May require prolonged sitting, standing and ability to lift and carry up to 25 lbs., unassisted.

Job Info

• Job Identification 25002151
• Job Schedule Full time
• Job Shift Day