Programme Operations & Grants Coordinator

Global Roles; Çankaya; On-site; TRY 600,000 - 800,000; Full time

Job summary

Global Roles is seeking a Programme Assistant to provide comprehensive administrative, logistical, and financial support to the Programme Team. The role ensures effective programme development and implementation in line with UN Women rules and regulations.

Responsibilities include budget tracking, project setup in Quantum, audit support, meeting logistics, travel arrangements, and data preparation for donor reporting. Fluency in English and Turkish is required.

Qualifications

• Secondary education is required.
• Bachelor’s degree in business or public administration desirable.
• At least 5 years of progressively responsible experience in administrative or programme management, or 2 years with a bachelor’s degree.
• Fluency in English and Turkish is required.

Responsibilities

• Provide administrative support in preparing programme work plans, budgets, and proposals and track fund delivery.
• Support executing partners on routine delivery and reporting of activities and finances.
• Assist in auditing programmes/projects and implement audit recommendations.
• Gather data for documents, guidelines, speeches and position papers with the Programme team.
• Create projects in Quantum system, prepare budget revisions, revise awards and close projects.
• Support monitoring and preparation of budgets and FACE forms.
• Prepare non-PO vouchers for development projects.
• Process payments for consultants as delegated.
• Create requisitions in Quantum; register goods receipts.
• Organize meetings, workshops, events, and missions including travel arrangements.
• Draft minutes and assemble briefing materials with the Programme team.
• Maintain filing, mailing lists, and donor/programme documentation inputs.
• Provide administrative support for trainings for office personnel and partners.
• Perform other duties as needed for efficient functioning.

Skills

Administrative Support

Programme Management

Finance Management

Logistical Arrangements

Resource Mobilization

Knowledge Sharing

ERP Systems

Oracle Cloud

Office Applications

Team Support and Training

UN Project Administration

EU Project Administration

Education

Secondary education

Bachelor’s degree in business administration

Bachelor’s degree in public administration

Tools

ERP Systems

Oracle Cloud

Quantum system

Office software packages

Job description

Global Roles is seeking a Programme Assistant to provide comprehensive administrative, logistical, and financial support to the Programme Team. The role ensures effective programme development and implementation in line with UN Women rules and regulations.

Responsibilities include budget tracking, project setup in Quantum, audit support, meeting logistics, travel arrangements, and data preparation for donor reporting. Fluency in English and Turkish is required.