Programme Assistant

Global Roles; Çankaya; On-site; TRY 600,000 - 800,000; Full time

Job summary

Global Roles is seeking a Programme Assistant to provide comprehensive administrative, logistical, and financial support to the Programme Team. The role ensures effective programme development and implementation in line with UN Women rules and regulations.

Responsibilities include budget tracking, project setup in Quantum, audit support, meeting logistics, travel arrangements, and data preparation for donor reporting. Fluency in English and Turkish is required.

Qualifications

• Secondary education is required.
• Bachelor’s degree in business or public administration desirable.
• At least 5 years of progressively responsible experience in administrative or programme management, or 2 years with a bachelor’s degree.
• Fluency in English and Turkish is required.

Responsibilities

• Provide administrative support in preparing programme work plans, budgets, and proposals and track fund delivery.
• Support executing partners on routine delivery and reporting of activities and finances.
• Assist in auditing programmes/projects and implement audit recommendations.
• Gather data for documents, guidelines, speeches and position papers with the Programme team.
• Create projects in Quantum system, prepare budget revisions, revise awards and close projects.
• Support monitoring and preparation of budgets and FACE forms.
• Prepare non-PO vouchers for development projects.
• Process payments for consultants as delegated.
• Create requisitions in Quantum; register goods receipts.
• Organize meetings, workshops, events, and missions including travel arrangements.
• Draft minutes and assemble briefing materials with the Programme team.
• Maintain filing, mailing lists, and donor/programme documentation inputs.
• Provide administrative support for trainings for office personnel and partners.
• Perform other duties as needed for efficient functioning.

Skills

Administrative Support

Programme Management

Finance Management

Logistical Arrangements

Resource Mobilization

Knowledge Sharing

ERP Systems

Oracle Cloud

Office Applications

Team Support and Training

UN Project Administration

EU Project Administration

Education

Secondary education

Bachelor’s degree in business administration

Bachelor’s degree in public administration

Tools

ERP Systems

Oracle Cloud

Quantum system

Office software packages

Job description

The Programme Assistant provides programme, administrative, and logistical assistance to the Programme Team to support the development and implementation of effective programmes consistent with UN Women rules and regulations. The role includes administrative support for programme management, financial management, logistical arrangements, resource mobilization, and knowledge sharing.

Responsibilities

• Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements, including tracking the delivery of funds.
• Provide administrative support to the executing partners/responsible parties on routine delivery and reporting of programme supported activities and finances.
• Provide administrative support for the audit of programmes/projects and support implementation of audit recommendations.
• Identify sources and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers, in collaboration with the Programme team.
• Create projects in Quantum system, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project.
• Provide administrative support in monitoring and preparation of budget and the finances of programmes/projects, and in the preparation of FACE forms.
• Prepare non-PO vouchers for development projects.
• Process payment for consultants, as delegated.
• Create requisitions in Quantum system for development projects; register good receipts in Quantum system.
• Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions.
• Make travel arrangements for the Programme Team, including travel requisitions and claims.
• Draft minutes in meetings, as delegated.
• Assemble briefing materials and prepare powerpoint and other presentations, in collaboration with the Programme team.
• Organize and coordinate filing of documents; maintain mailing lists.
• Organize, compile, and process documentation and information from donors, and programme team as inputs to various databases and documents.
• Provide administrative support to the organization of trainings for the office personnel and partners on programme and operations related issues.
• Perform other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Requirements

• Completion of secondary education is required.
• Bachelor’s degree in business or public administration is desirable.
• At least 5 years of progressively responsible experience in administrative or programme management/support with secondary education, or 2 years with a bachelor's degree, is required.
• Experience in working in a computer environment using multiple office software packages is required.
• Knowledge of and professional experience in gender equality and women's empowerment is a strong asset.
• Previous experience in providing administrative support to EU or UN projects is a strong asset.
• Experience in organizing events and trainings is an asset.
• Experience in working with different partners (Governmental organizations, donors, CSOs) is an asset.
• Experience in the use of ERP systems, preferably Oracle Cloud, is desirable.
• Experience in supporting a team is desirable.
• Fluency in English is required.
• Fluency in Turkish is required.

Skills

• Administrative Support
• Programme Management
• Finance Management
• Logistical Arrangements
• Resource Mobilization
• Knowledge Sharing
• Gender Equality
• Women’s Empowerment
• Event Organization
• Training Coordination
• ERP Systems
• Oracle Cloud
• Office Applications
• Team Support and Training
• UN Project Administration
• EU Project Administration

Languages

English, Turkish