Programme Assistant

UN Atlas; Çankaya; On-site; TRY 320,000 - 460,000; Full time

Job summary

UN Women Türkiye is seeking a Programme Assistant to provide essential administrative and logistical support to the Programme Team. You will assist with work plans, budgets, proposals, and financial tracking to ensure timely delivery of programmes aligned with UN Women's regulations.

The role also involves supporting partners in reporting, facilitating audits, and compiling data for documents and presentations.

Qualifications

• Minimum 5 years of progressive experience in administrative or programme management/support with secondary education, or 2 years with a Bachelor's degree.
• Experience with multiple office software packages.
• Experience in gender equality and women's empowerment, supporting UN/EU projects, organizing events, working with diverse partners, and using ERP systems like Oracle Cloud.
• Languages: English and Turkish.

Responsibilities

• Assist with work plans, budgets, and proposals; track fund delivery and support partner reporting and financial matters.
• Facilitate audits and implement recommendations.
• Gather and compile data for documents and presentations.
• Create projects in the Quantum system, prepare budget revisions, and process payments.
• Coordinate logistics for meetings, workshops, and missions, including travel and claims.
• Maintain organized filing systems and support knowledge sharing and trainings.

Skills

Programme management

Data management

Document management

Report preparation

Operations issue resolution

Team support

Financial and budgeting

IT proficiency

Gender equality knowledge

Education

Bachelor's degree in Business Administration or Public Administration

Tools

Oracle Cloud ERP

Job description

Organizational context: UN Women Türkiye works to advance women's rights, gender equality, and empowerment, aligning with its Global Strategic Plan and the UN Sustainable Development Cooperation Framework. The office focuses on women's leadership, economic empowerment, ending violence against women, and women in peace and security. It collaborates with government, civil society, and UN agencies to implement gender-responsive policies and budgeting, supporting marginalized women and promoting gender equality across all levels of government.

Job purpose: The Programme Assistant provides crucial administrative and logistical support to the UN Women Türkiye Programme Team, ensuring the effective development and implementation of programmes aligned with UN Women's regulations. This role is essential for the smooth execution of projects by assisting with work plans, budgets, proposals, and financial tracking. The incumbent supports partners in reporting, facilitates audits, and compiles data for various programme documents. By managing financial processes, creating requisitions, and processing payments, the assistant contributes to efficient programme delivery and resource mobilization efforts, facilitating knowledge building and sharing within the office and with partners.

Responsibilities: The Programme Assistant is responsible for providing comprehensive administrative and logistical support for programme formulation and management. This includes assisting with work plans, budgets, and proposals, tracking fund delivery, and supporting partners with routine reporting and financial matters. The role involves supporting programme audits and implementing recommendations. Additionally, the assistant gathers and compiles data for documents and presentations. Key financial responsibilities include creating projects in the Quantum system, preparing budget revisions, and processing payments. The position also handles all logistical arrangements for meetings, workshops, and missions, including travel arrangements and claims. Maintaining organized filing systems and supporting resource mobilization by processing donor and team documentation are also core duties. The assistant facilitates knowledge building and sharing through administrative support for trainings.

Education: Completion of secondary education is required. A Bachelor's degree in business or public administration is desirable.

Work experience: A minimum of 5 years of progressive experience in administrative or programme management/support is required with secondary education, or 2 years with a Bachelor's degree. Experience with multiple office software packages is essential. Experience in gender equality and women's empowerment, supporting UN/EU projects, organizing events, working with diverse partners, and using ERP systems like Oracle Cloud are considered strong assets or desirable.

Skills: Programme management, data management, document management, report preparation, operational issue resolution, team support, financial and budgeting skills, IT proficiency, knowledge of gender equality and women's empowerment.

Required languages: English, Turkish

Desired languages: