Process Documentation Specialist

Novartis; Fatih; On-site; TRY 350,000 - 550,000; Full time

Job summary

Novartis in Fatih, Istanbul seeks a Master Data & Documentation specialist to manage manufacturing data and SOPs. You will oversee SAP S4HANA routings, BOMs, batch record templates, and MES updates while ensuring compliant documentation and training for shopfloor teams.

The role requires GMP knowledge, data analytics capability, and a process excellence mindset to support batch releases and continuous improvement within a pharmaceutical manufacturing environment.

Qualifications

• Experience in operations management and execution in manufacturing.
• Strong data analytics and GMP/quality awareness.
• Proactive problem solving with process improvement mindset.
• Ability to train and drive documentation readiness on shopfloor.

Responsibilities

• Manage master data and documentation in manufacturing settings.
• Update product/process routings and BOMs in SAP S/4HANA.
• Oversee batch record templates, SOP revisions, and MES updates.
• Support technical batch release and variance analysis for process orders.
• Ensure CIRF forms are issued and reconciled; deliver training as needed.

Skills

Data analytics

Digital skills

HSE knowledge

GMP knowledge

Process excellence

Resilience

Tools

SAP S/4HANA

Job description

Job Description Summary

Responsible for managing and maintaining manufacturing master data and documentation processes, including product/process routing updates, BOM creation and revision control, SAP S/4HANA key user activities, process order release and closure (TECO), and routing accuracy reporting. Oversees batch record template reviews, SOP revisions, MES batch record updates, material consumption and variance analysis, and supports technical batch release activities. Ensures documentation compliance through training delivery, readiness of shopfloor documentation systems, forms and SOPs, and manages the controlled issuance and reconciliation of forms within the CIRF system.

Job Description

Major accountabilities:

• SAP S4HANA Key User
• Product/Process Routing updates in SAP S4HANA system.
• BOM Creation, Update/ Revision, Control & Follow-up
• SAP order release timely, confirmation, TECO
• RoA routing accuracy check and reporting
• Responsible for batch record template review process; SOP reviews and revisions, batch record review
• MES batch record revisions for basic revisions
• Material consumptions and variance check and reporting for process orders
• Support process team lead for technical batch release for manufacturing; SOP periodic reviews and revisions
• .Perform training where relevant and ensure readiness for documentation systems, forms and SOPs in shopfloor
• Perform controlled issuance and reconciliation of forms in CIRF system

Minimum Requirements:

Work Experience:

• Operations Management and Execution

Skills:

• Data Analytics
• Digital skills
• General HSE Knowledge
• GMP Knowledge
• Process excellence
• Resilience

Languages:

• English

Skills Desired

• Data Analytics