Part time-Office and Accounts Payable Support

New Jersey Institute of Technology; Ümraniye; On-site; TRY 1,801,000 - 2,566,000; Part time

Job summary

New Jersey Institute of Technology is seeking a part-time Office and Accounts Payable Support to assist central staff, cover the reception desk, and handle basic office administration and records.

The role includes office management tasks, coordinating with Purchasing and Accounts Payable, processing invoices in Workday, entering requisitions, and maintaining departmental records. Strong MS Office skills and effective communication are essential.

Qualifications

• Associate degree in a related business field or 3–5 years experience in accounts payable, accounting, or administrative office support.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams).
• Excellent written and verbal communication; ability to manage multiple priorities.

Responsibilities

• Provide administrative support to central staff and perform a variety of administrative duties, including reception coverage and office management.
• Coordinate procurement activities and process invoices for payment; track and log invoices.
• Collaborate with Purchasing, Accounts Payable, and vendors; maintain finance records and assist with requisitions.
• Assist with maintaining departmental records, scanning, filing, and archiving.

Skills

MS Office

Workday ERP

Invoicing

Communication

Education

Associate degree

Tools

Workday ERP

Job description

Title

Part time-Office and Accounts Payable Support

Reports To

Sr. Dir, Finance & Admin

Position Summary

• Provide administrative support to central staff and perform a variety of administrative duties for the office as needed, including providing coverage to the office reception desk and other duties as required.
• Provide Office Management support, including maintaining office inventory, ordering supplies, maintaining office equipment, maintaining office storage and files and other duties as required.
• Work with building management on maintenance of office space, including coordination and scheduling repairs.
• Enter purchase requisitions into Workday for procurement of goods and services. Receive, track, log and process invoices for payment. Review invoices for compliance with university, NJTPA and federal procurement policies.
• Coordinate with staff, NJIT Purchasing, Accounts Payable and vendors to track purchases, receipt of goods and services, invoices and payments.
• Assist finance account managers with receiving and logging contractual and subrecipient invoices. Assist with review of supporting documentation and invoice payment processing.
• Assist with entering purchase requisitions for contractual projects as needed.
• Assist with maintenance of finance and administration departmental records including scanning, filing, organizing and archiving.

Essential Functions

Provide administrative support to central staff and perform a variety of administrative duties for the office as needed, including reception desk coverage, office management support, procurement support, invoice processing, records management, and related administrative duties.

Education

Pre-Requisite Qualifications: Associate degree in a related business field or a minimum of three to five years of experience in accounts payable, accounting, or administrative office support.

Experience

• Strong proficiency in Microsoft Office Suite, specifically Word, Excel, Outlook, and Teams. Experience with Adobe, PDF forms, SharePoint, Workday ERP systems, or similar software is a plus.
• Candidate must possess strong written and oral communication skills, time management and organizational skills, and the ability to manage multiple competing priorities simultaneously. Must be a self-starter with strong problem-solving and decision‑making abilities.

Compensation

Part‑Time Position

$32.00 per hour

Range

Hourly Employees

Flsa

Non‑Exempt

Time Type

Part time

Pay Rate

Hourly

Additional Information

As an EEO employer NJIT is committed to building a diverse and inclusive teaching, research, and working environment and strongly encourages applications from individuals with disabilities, minorities, veterans, and women.

Employment at NJIT is subject to the provisions of New Jersey First Act which mandates new employees, who are not NJ residents, to establish primary residence in New Jersey within one year of their appointment to certain positions. The law does not apply to any individual employed at NJIT on a temporary or per semester basis as a visiting or adjunct professor, teacher, lecturer, researcher or administrator. For more information on the act please click here.

If special accommodations are needed in applying for a position, please visit the Department of Human Resources located in Fenster Hall, 5th Floor, University Heights, Newark, NJ 07102 or call [phone]. If you have questions, please email the Human Resources Department at [e-mail].

Information regarding NJIT campus security, personal safety, and fire safety including topics such as, disciplinary procedures, crime prevention, NJIT Police law enforcement authority, crime reporting policies, and crime statistics for the most recent three year period is available on the NJIT Department of Public Safety here.

NJIT is an E-Verify employer and uses E-Verify to confirm work authorization of each new hire.