Executive & Project Assistant | COO Support & AI Tools

Yıldız Holding; Fatih; On-site; TRY 300,000 - 420,000; Full time

Job summary

Yıldız Holding is seeking an Executive & Project Assistant to support the COO with calendar management, project tracking, and cross-functional communications across internal and external stakeholders.

The role includes developing executive materials, coordinating travel and meetings, and ensuring confidentiality while leveraging AI and digital tools to boost productivity and drive initiatives.

Qualifications

• 3+ years of experience in a similar executive-support role.
• Advanced knowledge in MS Office Applications.
• Working knowledge of generative AI tools (e.g., ChatGPT, Gemini) for content creation, research, summarization, and productivity.
• Advanced verbal and written English.
• Strong human-relations, communication, listening and representation skills.
• Positive communication with initiative when needed.

Responsibilities

• Manage calendar, meeting flow, and stakeholder communications across internal and external parties
• Proactively track, follow up, and report on key projects and cross-functional initiatives
• Develop high-impact presentations and executive-level materials
• Oversee document flow, approvals, and administrative processes with confidentiality
• Organize end-to-end travel, meetings, and events with attention to detail
• Support COO’s decision-making by anticipating needs and mitigating risks
• Leverage digital tools to optimize processes and outputs
• Utilize generative AI to improve productivity and content quality
• Conduct market and industry research providing concise briefings on trends
• Prepare strategic messages, briefings, and summaries for internal communications

Skills

MS Office

Generative AI tools

English proficiency

Executive support

Communication skills

Time management

Tools

AI tools (ChatGPT, Gemini)

Job description

Yıldız Holding is seeking an Executive & Project Assistant to support the COO with calendar management, project tracking, and cross-functional communications across internal and external stakeholders.

The role includes developing executive materials, coordinating travel and meetings, and ensuring confidentiality while leveraging AI and digital tools to boost productivity and drive initiatives.