Executive Assistant to CEO

ING Hubs Türkiye; Fatih; On-site; TRY 180,000 - 300,000; Full time

Benefits offered by this job

Welcome Leave: 14 days

Career Opportunities: Self-driven path

Meal Card

Private health insurance

Remote working opportunities in August

Multisport Card

Global exposure

Job summary

ING Hubs Türkiye is seeking an experienced Executive Assistant to provide dedicated support to the CEO. The role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced, international environment.

You will partner with senior leaders across ING’s global network to enable executive decision-making and business effectiveness. Key responsibilities include managing the CEO’s calendar, coordinating complex travel, preparing briefing

Qualifications

• Bachelor’s degree required; Master’s degree is a plus.

Responsibilities

• Manage the CEO’s complex and dynamic calendar and prioritize meetings and initiatives.
• Coordinate domestic and international travel, itineraries, accommodation, visas, and logistics.
• Assess urgency and impact of requests; manage priorities accordingly.
• Prepare meeting agendas, briefing materials, and follow-up actions for the CEO.

Education

Bachelor’s degree

Master's degree (a plus)

Tools

Outlook

PowerPoint

Word

Teams

Workday

Job description

We are seeking an experienced, highly organized, and proactive Executive Assistant to provide dedicated support to the CEO of ING Hubs Türkiye. This is a high-impact role requiring exceptional organizational skills, sound judgment, discretion, and the ability to manage multiple priorities in a fast-paced and international environment.

As the Executive Assistant to the CEO, you will act as a trusted partner, ensuring the effective management of daily operations, strategic priorities, communications, and stakeholder interactions. You will work closely with senior leaders across ING's international network and play a key role in supporting executive decision-making and business effectiveness.

Roles and Responsibilities

• Manage the CEO’s complex and dynamic calendar, ensuring effective prioritization of meetings, strategic initiatives, events, and business commitments.
• Coordinate domestic and international travel arrangements, including itineraries, accommodation, transportation, visas, and related logistics.
• Assess the urgency, sensitivity, and business impact of incoming requests and proactively manage priorities.
• Ensure the CEO is fully prepared for meetings by coordinating agendas, briefing materials, and follow-up actions.

Stakeholder & Communication Management

• Serve as a primary point of contact between the CEO and internal and external stakeholders.
• Manage, prioritize, and coordinate incoming communications, correspondence, and requests with professionalism and discretion.
• Draft and review executive presentations, reports, and other business communications.
• Build and maintain strong relationships with senior leaders across ING and key external partners.

Meeting & Event Coordination

• Organize and coordinate executive meetings, leadership sessions, board visits, town halls, off-sites, strategic workshops, and executive events.
• Prepare meeting materials, document key decisions, and track action items to ensure timely follow-up.
• Coordinate executive visits, conferences, and leadership engagements.

Operational & Administrative Excellence

• Ensure smooth administrative operations and compliance with internal policies and governance requirements.
• Support administrative processes through systems such as Workday, iBuy, One Identity, My Workplace, and other internal platforms.
• Handle highly confidential and sensitive information with the highest level of integrity and discretion.
• Drive continuous improvement of administrative processes and executive support practices.

Furthermore, You Have

• Bachelor’s degree (Master's degree is a plus).
• 5+ years of experience as an Executive Assistant supporting C-level executives, preferably a CEO, Country Head, Managing Director, or equivalent senior leader.
• Excellent written and verbal communication skills in English.
• Proven experience managing complex schedules, international travel, executive-level meetings, and senior stakeholder interactions.
• Strong organizational, prioritization, and time-management skills with exceptional attention to detail.
• Ability to work independently, exercise sound judgment, and perform effectively in a fast-paced environment.
• High level of professionalism, discretion, and maturity when handling confidential information.
• Strong interpersonal and relationship-building skills within multicultural and international environments.
• Advanced proficiency in Microsoft Office applications, particularly Outlook, PowerPoint, Word, and Teams.
• Experience in banking, financial services, consulting, or multinational organizations is considered a strong asset.
• An extended screening (CSI) is part of the hiring process.

Don't meet every single requirement? Don't let that hold you back. Studies show many talented professionals hesitate to apply unless they meet every qualification. If you're excited about this role and believe you can make an impact, we'd love to hear from you.

At ING Hubs Türkiye, we believe that your work should be fulfilling in every way. We pay attention to even the smallest details to ensure that your experience is rewarding.

Be Yourself, Be an ING'er

• Welcome Leave: Enjoy 14 days of welcome leave, even in your first year
• Career Opportunities: Self-driven career paths and international opportunities
• Personal Growth: Challenging work and continuous development
• Dynamic Environment: Informal, vibrant, and collaborative culture
• Innovation Culture: Explore and apply PACE methodology
• Global Exposure: Participate in international projects and communities
• Communication & Celebrations: Various communication activities and celebrations
• Health Care: Comprehensive private health insurance for you and your family
• Meal Card
• MultiSport Membership
• Remote working opportunities throughout August

Do you want to work at the cutting edge of what's possible and at the same time ensure you work with integrity and hold the customer's interests at heart? Do you want to be surrounded by progressive, inspiring, diverse and supportive colleagues?

Then there is no better place to invest your talents than at ING.

About ING

With 65,000 employees and operations in approximately 40 countries, there is no shortage of opportunities for people with initiative who want to help people take a step ahead in life and in business.

Do you want to work at the cutting edge of what's possible and at the same time ensure you work with integrity and hold the customer's interests at heart? Do you want to be surrounded by progressive, inspiring, diverse and supportive colleagues?

Then there is no better place to invest your talents than at ING.

About ING Hubs

Following ING's strategic ambition to deliver a superior experience to its customers worldwide, the hubs network contributes to fostering efficiency and digitalization across ING. Providing concentrated expertise along with scalable and sustainable solutions, the hubs focus on straight-through processing, delivering automated services like software development, data management and retail operations.

Present in Poland, Romania, Slovakia, the Philippines, Türkiye and Spain, ING Hubs employ more than 13,000 professionals in domains such as software development, data management, operations and non-financial risk.

ING Hubs Türkiye is looking for talents to join an international network of professionals. Building on an existing framework and shared mission, our up-and-coming team will bring its unique personality and skills set to provide borderless services with bank-wide capabilities.

We value strong work ethics, knowledge sharing and flexibility in our way of working – it is both our promise to you and what we look for in new colleagues.