Executive Assistant to CEO

ING Hubs B.V. Turkiye; Başakşehir; On-site; TRY 250,000 - 420,000; Full time

Benefits offered by this job

Welcome Leave: 14 days

Private health insurance

Meal card

Remote work August

Private pension plan

Transportation allowance

Job summary

ING Hubs Türkiye seeks an experienced Executive Assistant to support the CEO in a fast-paced, international setting. You will manage calendars, coordinate travel, and prepare briefing materials while maintaining discretion and professional communication with senior stakeholders.

Ideal candidates have 5+ years of C-level support experience, English fluency, and a proven track record in high-stakes environments. Bachelor’s degree required; Master’s a plus.

Qualifications

• Bachelor’s degree required; Master’s degree is a plus.
• 5+ years of experience as an Executive Assistant supporting C-level executives (CEO, Country Head, MD, or equivalent).
• Excellent written and verbal communication in English.
• Proven ability to manage complex schedules, international travel, and high‑level meetings.

Responsibilities

• Manage the CEO’s complex and dynamic calendar with priority alignment.
• Coordinate domestic and international travel arrangements and visas.
• Prepare meeting materials and coordinate agendas for executive meetings.
• Draft and review executive communications and presentations, ensuring confidentiality.

Skills

Calendar management

Travel coordination

Stakeholder management

Discretion & confidentiality

English communication

Education

Bachelor’s degree

Master’s degree (plus)

Tools

Microsoft Office (Outlook, PowerPoint, Word, Teams)

Workday

One Identity

My Workplace

Job description

We are seeking an experienced, highly organized, and proactive Executive Assistant to provide dedicated support to the CEO of ING Hubs Türkiye. This is a high-impact role requiring exceptional organizational skills, sound judgment, discretion, and the ability to manage multiple priorities in a fast-paced and international environment. As the Executive Assistant to the CEO, you will act as a trusted partner, ensuring the effective management of daily operations, strategic priorities, communications, and stakeholder interactions. You will work closely with senior leaders across ING's international network and play a key role in supporting executive decision-making and business effectiveness.

Roles and Responsibilities

Executive Support & Prioritization

• Manage the CEO’s complex and dynamic calendar, ensuring effective prioritization of meetings, strategic initiatives, events, and business commitments.
• Coordinate domestic and international travel arrangements, including itineraries, accommodation, transportation, visas, and related logistics.
• Assess the urgency, sensitivity, and business impact of incoming requests and proactively manage priorities.
• Ensure the CEO is fully prepared for meetings by coordinating agendas, briefing materials, and follow-up actions.

Stakeholder & Communication Management

• Serve as a primary point of contact between the CEO and internal and external stakeholders.
• Manage, prioritize, and coordinate incoming communications, correspondence, and requests with professionalism and discretion.
• Draft and review executive presentations, reports, and other business communications.
• Build and maintain strong relationships with senior leaders across ING and key external partners.

Meeting & Event Coordination

• Organize and coordinate executive meetings, leadership sessions, board visits, town halls, off‑sites, strategic workshops, and executive events.
• Prepare meeting materials, document key decisions, and track action items to ensure timely follow‑up.
• Coordinate executive visits, conferences, and leadership engagements.

Operational & Administrative Excellence

• Ensure smooth administrative operations and compliance with internal policies and governance requirements.
• Support administrative processes through systems such as Workday, iBuy, One Identity, My Workplace, and other internal platforms.
• Handle highly confidential and sensitive information with the highest level of integrity and discretion.
• Drive continuous improvement of administrative processes and executive support practices.

Qualifications

• Bachelor’s degree (Master’s degree is a plus).
• 5+ years of experience as an Executive Assistant supporting C-level executives, preferably a CEO, Country Head, Managing Director, or equivalent senior leader.
• Excellent written and verbal communication skills in English.
• Proven experience managing complex schedules, international travel, executive-level meetings, and senior stakeholder interactions.
• Strong organizational, prioritization, and time-management skills with exceptional attention to detail.
• Ability to work independently, exercise sound judgment, and perform effectively in a fast-paced environment.
• High level of professionalism, discretion, and maturity when handling confidential information.
• Strong interpersonal and relationship-building skills within multicultural and international environments.
• Advanced proficiency in Microsoft Office applications, particularly Outlook, PowerPoint, Word, and Teams.
• Experience in banking, financial services, consulting, or multinational organizations is considered a strong asset.
• An extended screening (CSI) is part of the hiring process.

Equal Opportunity

Don't meet every single requirement? Don't let that hold you back. Studies show many talented professionals hesitate to apply unless they meet every qualification. If you're excited about this role and believe you can make an impact, we'd love to hear from you.

What We Offer at ING Hubs Türkiye

At ING Hubs Türkiye, we believe that your work should be fulfilling in every way. We pay attention to even the smallest details to ensure that your experience is rewarding. Be Yourself, Be an ING’er

• Welcome Leave: Enjoy 14 days of welcome leave, even in your first year.
• Career Opportunities: Self-driven career paths and international opportunities.
• Personal Growth: Challenging work and continuous development.
• Dynamic Environment: Informal, vibrant, and collaborative culture.
• Innovation Culture: Explore and apply PACE methodology.
• Global Exposure: Participate in international projects and communities.
• Communication & Celebrations: Various communication activities and celebrations.
• Health Care: Comprehensive private health insurance for you and your family.
• Private Pension Plan.
• Meal Card.
• Transportation Allowance.
• MultiSport Membership.
• English Language Development Support.
• Remote working opportunities throughout August.

About ING

With 65,000 employees and operations in approximately 40 countries, there is no shortage of opportunities for people with initiative who want to help people take a step ahead in life and in business. Do you want to work at the cutting edge of what's possible and at the same time ensure you work with integrity and hold the customer's interests at heart? Do you want to be surrounded by progressive, inspiring, diverse and supportive colleagues? Then there is no better place to invest your talents than at ING.

About ING Hubs

Following ING's strategic ambition to deliver a superior experience to its customers worldwide, the hubs network contributes to fostering efficiency and digitalization across ING. Providing concentrated expertise along with scalable and sustainable solutions, the hubs focus on straight-through processing, delivering automated services like software development, data management and retail operations. Present in Poland, Romania, Slovakia, the Philippines, Türkiye and Spain, ING Hubs employ more than 13,000 professionals in domains such as software development, data management, operations and non-financial risk. Discover ING Hubs Türkiye. ING Hubs Türkiye is looking for talents to join an international network of professionals. Building on an existing framework and shared mission, our up-and-coming team will bring its unique personality and skills set to provide borderless services with bank-wide capabilities. We value strong work ethics, knowledge sharing and flexibility in our way of working – it is both our promise to you and what we look for in new colleagues.

We’re a global bank with a strong European base, and our more than 60,000 colleagues serve around 38 million customers and corporate clients in over 40 countries. Joining ING means working with friendly and collaborative people towards making a positive impact on people and planet. We believe in empowering the people around us and our customers to stay a step ahead. Working here means having the autonomy to drive progress, helping to create superior customer value and contributing to our ambition of putting sustainability at the heart of everything we do. Here, we’re more than just a workplace – we’re a community of innovators, problem-solvers, and forward-thinkers, dedicated to making a real impact. Whether you’re just starting your career or seeking the next big challenge, we have opportunities that will inspire and push you to grow. Your future at ING starts with one application.