Document Controller

DAMAC Digital; Çankaya; On-site; TRY 89,000 - 134,000; Full time

Job summary

DAMAC Digital Data Centres seeks an experienced Document Controller to manage project and departmental documentation through its lifecycle in Ankara, Turkiye. You will ensure accurate classification, secure storage and compliant disposal, while coordinating submissions and archiving processes.

The ideal candidate will have strong EDMS experience across major construction or data centre projects, with meticulous attention to metadata, document numbering and transmittals.

Qualifications

• Strong document-control experience in major construction, engineering, infrastructure or data centre projects.
• Solid knowledge of EDMS platforms, document numbering and metadata.
• Experience with transmittals, archiving and project close-out procedures.

Responsibilities

• Manage electronic and hard-copy documentation across all project stages.
• Ensure documents are classified, stored securely and compliant with procedures.
• Maintain document security, retention and disposal requirements.
• Record documentation from internal and external sources with date-stamps and EDMS validation.
• Perform quality checks on numbers, revisions, metadata and submissions.
• Scan, upload, register and maintain documentation in the EDMS.
• Distribute documents to recipients following distribution matrices.
• Prepare and issue document transmittals and track submissions.
• Maintain filing systems for master documents and clearly identify superseded versions.
• Ensure accurate retrieval of project information and historical records.
• Prepare documentation for archiving and handover at close-out.
• Maintain data integrity and reduce unnecessary duplication.
• Promote electronic information sharing to streamline practices and reduce paper usage.
• Assist project teams in understanding and applying document-control procedures.

Skills

EDMS

Document control

Metadata management

Revision control

Archiving

Close-out procedures

Tools

EDMS platforms

Job description

DAMAC Digital Data Centres is looking for an experienced Document Controller to manage project and departmental documentation throughout its complete lifecycle, from creation and distribution to archiving, preservation or secure disposal.

Position is based in Ankara Turkiye.

Key responsibilities:

• Manage electronic and hard-copy documentation across all project stages through to close-out, cancellation, suspension and final handover.
• Ensure all critical documents and records are accurately classified, securely stored and managed in accordance with document-control procedures.
• Maintain document security, accessibility, retention and disposal requirements across the organisation.
• Receive, acknowledge and record documentation from internal and external sources, including date-stamping hard copies and verifying electronic submissions through the EDMS (Electronic Document Management System.)
• Conduct quality checks to ensure document numbers, revisions, metadata and submission details are complete and accurate.
• Scan, upload, register and maintain documentation within the company’s electronic document management system.
• Distribute documents electronically to internal and external recipients in accordance with approved distribution matrices.
• Prepare and issue document transmittals and formally track all submissions.
• Maintain organised filing systems for original master documents, ensuring that current versions are available and superseded documents are clearly identified and removed from active files.
• Ensure the accurate identification, tracking and retrieval of project information and historical records.
• Prepare, check and validate documentation for archiving and final handover during project close-out.
• Maintain data and document integrity while reducing unnecessary duplication of information.
• Promote the electronic sharing of information through the EDMS (Electronic Document Management System.) to streamline working practices and reduce paper usage.
• Support project teams in understanding and complying with document-control procedures and associated working methods.

The ideal candidate will have strong document-control experience within major construction, engineering, infrastructure or data centre projects, together with excellent knowledge of EDMS platforms, document numbering, revision control, metadata, transmittals, archiving and project close-out procedures.