Workshop Admin & Operations Coordinator

CAR TIMES AUTOLUTION PTE. LTD.; Singapore; On-site; SGD 22,000 - 31,000; Full time

Job summary

CAR TIMES AUTOLUTION PTE. LTD. in Singapore is seeking an administrative/warehouse support role to oversee invoicing, accounts receivable, and purchasing, while coordinating with workshop and supplier teams. The role requires strong communication and multitasking abilities, with basic computer skills and a valid driving licence preferred.

Working hours are typical business hours with alternating Saturdays, and salary ranges from $2,000 to $2,800 SGD per month depending on experience.

Qualifications

• Good communication and coordination skills.
• Able to multitask and follow up on outstanding matters independently.
• Basic computer and administrative skills.
• Experience in invoicing, purchasing, accounts receivable or workshop administration will be an advantage.
• Preferably possess a valid Singapore Class 3 driving licence.

Responsibilities

• Monitor the workshop system and ensure invoices are issued accurately and on time.
• Follow up on accounts receivable and ensure timely collection of outstanding payments.
• Handle payment collection and maintain proper records.
• Answer incoming calls and attend to customer enquiries.
• Liaise with customers, workshop staff and other departments on daily operational matters.
• Place orders with suppliers and ensure purchases are properly recorded in the accounting system.
• Liaise with suppliers and follow up on orders and delivery status.
• Ensure goods are delivered on time and items received are in accordance with orders placed.
• Coordinate and follow up on outstanding orders.
• Coordinate vehicle movements and arrange for vehicles to be transferred between locations when required.
• Maintain proper administrative records and supporting documents.
• Perform any other duties assigned by the supervisor or management.

Skills

Communication

Coordination

Multitasking

Invoicing

Accounts receivable

Job description

Job Description & Requirements

Job Scope

• - Monitor the workshop system and ensure invoices are issued accurately and on time
• - Follow up on accounts receivable and ensure timely collection of outstanding payments
• - Handle payment collection and maintain proper records
• - Answer incoming calls and attend to customer enquiries
• - Liaise with customers, workshop staff and other departments on daily operational matters
• - Place orders with suppliers and ensure purchases are properly recorded in the accounting system
• - Liaise with suppliers and follow up on orders and delivery status
• - Ensure goods are delivered on time and items received are in accordance with orders placed
• - Coordinate and follow up on outstanding orders
• - Coordinate vehicle movements and arrange for vehicles to be transferred between locations when required
• - Maintain proper administrative records and supporting documents
• - Perform any other duties assigned by the supervisor or management

Requirements

• - Good communication and coordination skills
• - Able to multitask and follow up on outstanding matters independently
• - Basic computer and administrative skills
• - Experience in invoicing, purchasing, accounts receivable or workshop administration will be an advantage
• - Preferably possess a valid Singapore Class 3 driving licence

Working Hours

Monday to Friday: 9:00 AM – 6:00 PM

Saturday: 9:00 AM – 5:00 PM (Alternate Saturdays off)

Salary

$2,000 – $2,800 per month, depending on experience.