Workshop Admin Assistant

WTS Engineering; Singapore; On-site; SGD 36,000 - 54,000; Full time

Job summary

WTS Engineering Pte Ltd is seeking a capable Workshop Operations Assistant to support daily workshop activities across job orders, inventory, and billing, ensuring SOP compliance and accurate reporting.

You will liaise with customers and suppliers, process invoices and quotations, and help produce monthly performance reports, contributing to smooth service delivery at our Gul Circle and Kaki Bukit workshops.

Qualifications

• At least 2 years of work experience in the automotive industry, preferably in a vehicle servicing workshop
• Bilingual proficiency in English and Mandarin to liaise effectively with clients and partners
• Ability to manage multiple tasks efficiently in a fast-paced environment with a strong team-oriented attitude

Responsibilities

• Issue job orders and maintain accurate inventory records to support smooth daily workshop operations
• Process supplier invoices and prepare customer quotations and invoices to manage vendor billing and payment collection
• Communicate clearly with customers, vendors, suppliers, and partners to ensure timely information exchange and service delivery
• Monitor and enforce compliance with company SOPs in workshop operations
• Prepare month-end operational reports for management review to track workshop performance
• Complete ad-hoc tasks assigned by the supervisor to support overall workshop functions

Skills

Bilingual English Mandarin

Job description

Company Overview

WTS Engineering Pte Ltd, a subsidiary of Woodlands Transport Group since 2005, operates two vehicle workshops at Gul Circle and Kaki Bukit. It provides heavy vehicle maintenance and repair services including preventive maintenance, electrical and air-con repair, accident bodywork, spray painting, tyre service, and 24/7 islandwide recovery.

Job Summary

Support daily workshop operations by managing job orders, inventory, vendor billing, and communications while ensuring compliance with company SOPs and preparing monthly reports.

Responsibilities

• Issue job orders and maintain accurate inventory records to support smooth daily workshop operations


• Process supplier invoices and prepare customer quotations and invoices to manage vendor billing and payment collection


• Communicate clearly with customers, vendors, suppliers, and partners to ensure timely information exchange and service delivery


• Monitor and enforce compliance with company Standard Operating Procedures (SOPs) in workshop operations


• Prepare month-end operational reports for management review to track workshop performance


• Complete ad-hoc tasks assigned by the supervisor to support overall workshop functions

Preferred competencies and qualifications

• At least 2 years of work experience in the automotive industry, preferably in a vehicle servicing workshop


• Bilingual proficiency in English and Mandarin to liaise effectively with clients and partners


• Ability to manage multiple tasks efficiently in a fast-paced environment with a strong team-oriented attitude