Workplace Specialist

Manifest Global; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Manifest Global is seeking a hands-on Office/Facilities Coordinator to manage the Singapore headquarters. You will oversee daily office operations, vendor relationships, travel bookings, visa assistance, and visitor experiences, ensuring a smooth and professional environment for colleagues and partners.

You will partner with IT and Talent to support joiners and leavers, handle event logistics, and maintain high standards of workspace cleanliness and safety in a fast-paced, multinational setting.

Qualifications

• A few years of experience in workplace, office management, facilities, front office, travel coordination or hospitality.
• Experience coordinating multiple vendor relationships and travel logistics.
• Comfort with fast-paced corporate headquarters environments.

Responsibilities

• Own the day-to-day office experience at the Singapore headquarters, including cleanliness, maintenance, supplies, pantry, meeting rooms, and related details.
• Run office administration: supplies procurement, couriers and mail, seating, access passes, and workplace setup for joiners and leavers with IT and Talent.
• Manage travel bookings for employees and leadership, including flights, hotels, and ground transport, within policy and budget, and build relationships with travel partners as volume grows.
• Own visa applications and supporting documents for employees traveling for work, and monitor upcoming trips for deadlines and passport validity.
• Own the visitor experience from arrival to departure, ensuring guests are greeted and hosted professionally.
• Plan and run office events, town halls, and team gatherings, including budget and vendors, setup and teardown.

Skills

Office management

Facilities

Travel coordination

Front office

Hospitality

Job description

Manifest Global empowers in building companies that connect the world towards growth, prosperity, and innovation. Our portfolio includes trailblazer brands such as Cialfo, BridgeU, Explore, Kaaiser, EduGo, and Flow AI and which are dedicated to expanding global student mobility by serving their respective stakeholders in the ecosystem.

Our Mission
To create a world where every student, regardless of their ethnicity, nationality, socio-economic status, and learning preference, gets equal access to higher education through our world-class network of portfolio brands; a network that globally connects community stakeholders that provide the finest resources and support material, anywhere in the world and at any time.

This role is with Manifest Global and please note that this is a 5.5 days work week.

What This Role Is

Singapore is where Manifest Global is headquartered. Group leadership works from here, and decisions that shape six brands across 150+ countries get made in these rooms. When a university partner, a school group, or a colleague flying in from Delhi wants to understand who Manifest is, this is often where they come.

An office like that has two jobs. It has to work for the people who are there every day, so their attention goes on the work and not on the meeting room that isn’t set up, the supplies that ran out, or the flight that still isn’t booked. It also has to represent the company to people who only walk through it once. Both jobs are easy to underestimate until one of them slips.

When the workplace runs well, nobody notices. The visitor is expected and greeted by name, the room is ready, the trip is booked and the visa is in hand, and the request from yesterday is already handled. When it doesn’t, the cost is small and constant: lost time, a weaker first impression, and a team that quietly stops expecting things to be taken care of.

This role exists to make sure it runs well. You own the day-to-day workplace experience of Manifest's Singapore headquarters: the space itself, the people who need things from it, the guests who visit it, the travel that moves people in and out of it, and the moments that bring everyone together in it.

What Makes This Role Different

Most workplace roles are scoped narrowly to one area, such as facilities, reception, travel, or admin. This one isn’t. You sit inside the Talent team, so the workplace is treated as part of the employee experience rather than a cost centre to maintain.

The timing matters too. Manifest is growing, and the way the headquarters runs becomes the reference point for every other office. The habits and standards that worked for a smaller team now need to be tightened and set in place. That work starts now.

What You Own

Day-to-day office experience

• Own the condition of the Singapore office every working day: cleanliness, maintenance, supplies, pantry, meeting rooms, and the small things people only notice when they’re missing
• Manage building management, cleaning, and facility vendors against clear standards, and follow up until each issue is closed
• Run regular walk-throughs and fix problems before they become requests
• Keep workplace safety, access, and emergency readiness current and in line with local requirements

Employee needs, admin, and travel

• Be the first point of contact for anything employees in the office need from the workplace, track every request to resolution, and keep workplace guides current so people can find answers without having to ask
• Run office administration: supplies procurement, couriers and mail, seating, access passes, and workplace setup for joiners and leavers alongside IT and Talent
• Own travel bookings for employees and leadership, including flights, hotels, and ground transport, within policy and budget, and build reliable relationships with travel partners as volume grows
• Manage visa applications and supporting documents for employees travelling for work, and keep a clear view of upcoming trips so deadlines and passport validity never catch anyone out

Visitors and external guests

• Own the visitor experience through arrival, hosting, and departure
• Make sure every partner, client, candidate, and visiting colleague is expected, properly welcomed, and leaves with a strong impression of Manifest
• Coordinate logistics for colleagues visiting headquarters from other markets, including workspace, rooms, local arrangements, and anything else that makes the trip easier

Events and moments that bring people together

• Plan and run office events, celebrations, town halls, and team gatherings, from budget and vendors through setup and teardown
• Support leadership meetings, offsites, and external events hosted at or run from the Singapore office
• Gather feedback after each event and use it to improve the next one

What Success Looks Like

The markers below reflect where the Singapore workplace is today. We'll calibrate the specifics once you're in the seat. These are directional, not fixed.

In your first few months, you know the office, the building, the vendors, and the people well enough to see what’s working and what isn’t. Requests get answered quickly and consistently, trips get booked without back and forth, and visitors arrive without last-minute scrambles. You've also picked out the two or three changes that would most improve how headquarters feels day to day.

By six months, the office runs on clear standards rather than goodwill. Vendors know what’s expected of them, recurring issues are rarer, and travel and visa requests follow a process people can rely on. Employees have started to say the office feels better looked after, and you've run events people actually want to attend.

Over the longer term, the Singapore workplace runs on systems you built: documented processes, dependable vendors and travel partners, and a standard of care that other Manifest offices can look to as the reference point.

The specifics will be calibrated once you're in the role. The direction won't change.

What You Bring

You have a few years of experience in workplace, office management, facilities, front office, travel coordination, or hospitality, ideally in a corporate or regional headquarters with a steady flow of visitors and travellers. You've managed vendors, booked complex itineraries, handled visa paperwork, and coped with the daily unpredictability of a busy office without losing your composure. You know how things work in Singapore, from building management to local suppliers. This role is open to Singapore Citizens and Permanent Residents.

You're hands-on by instinct. If something is broken, you'd rather sort it out than log it and wait. You notice the details other people walk past, like the empty supply shelf, the meeting room that's never quite set up, or the passport about to expire before a trip, and you fix them before anyone has to ask.

You're service-minded without being a pushover. You can turn down a request politely, hold a vendor to the standard you agreed, and balance competing asks from different teams while everyone still feels heard. You're comfortable hosting a visiting partner and rebooking a leader's flight in the same afternoon, and you adjust your style to the person in front of you.

You can keep five things moving at once: an event next week, a visitor arriving in an hour, a visa application due Friday, a repair, and a new joiner starting tomorrow. You write things down and build simple systems so the work doesn’t depend on you remembering it.

You're coachable. You take feedback well, ask good questions, and care more about getting it right than being right.

Most importantly, you read the description of what Manifest is building from Singapore and your first reaction was "I know exactly how I'd make headquarters feel like the best version of this company." That's the person this role is for.

Why Manifest

Manifest Global is building the infrastructure for global human capital mobility, connecting students, schools, universities, and employers across 150+ countries. Our portfolio spans Cialfo (AI-powered college counseling, 2,000+ schools), BridgeU (university guidance for international schools globally), Kaaiser (trusted study abroad counseling since 1997 across India and Southeast Asia), Explore (AI-powered university outreach, 1,000+ university partners), EduGo Abroad (India’s only dedicated platform for European education), and Flow AI (AI-native platform for study abroad agents, 1,000+ agent partners, 550+ universities). $700B flows annually in remittances from migrant workers. 85M workers will be missing from developed economies by 2030. We're building the operating system that changes that. $80M raised. Still early.

For this role specifically: Singapore is where the group is led from and where many partners and colleagues form their first in-person impression of Manifest. A headquarters that runs well, and a team that travels smoothly, gives leadership and every team back time and focus. It also sets the standard every other Manifest office works toward.

Manifest Global is building the infrastructure for global human capital mobility, operating across 150+ countries.