Workplace Operations & Experience Manager

Helius Technologies; Singapore; On-site; SGD 90,000 - 140,000; Full time

Job summary

Helius Technologies in Singapore seeks a Workplace Operations & Experience Manager to oversee facilities, safety, and office services, ensuring a compliant and productive work environment for a regional technology delivery team.

You will partner with IT, security, and facilities to manage real estate, vendors, travel, and sustainability while nurturing a strong office culture across a multi-country network.

Qualifications

• Compliance and regulatory project management experience.
• Strong ability to engage and manage stakeholders.
• Experience with contracts and vendor management.
• Willingness and ability to perform physical tasks as part of facilities work.

Responsibilities

• Facilities management and maintenance to keep office space clean and organized.
• Drive engagement and connection, onboarding and transfers for staff and client ecosystem.
• Plan and execute events and experiences with cross-functional teams.
• Support change management and internal communications; maintain facility knowledge base.
• Oversee health, safety, and emergency response protocols; lead local committees.
• Manage physical security and coordinate with Infosec and Legal; support certifications.
• Provide insights into country-specific travel program implementations.
• Source and manage office suppliers to balance DEISSC and commercial outcomes.
• Own real estate relationships and support moves, refreshes, and build-outs.
• Implement sustainability initiatives and report environmental metrics.
• Manage the office operations budget with leadership to optimise costs.

Skills

Compliance & regulations PM

Community & stakeholder management

Contract & vendors management

Physical labor capability

Job description

At Helius Technologies, we help organisations deliver technology outcomes that work in the real world. Our teams support complex technology initiatives across Asia and the Middle East particularly in regulated and enterprise environments where reliability, governance, and execution matter.

Our focus is simple: to be a trusted partner in technology transformation — delivering outcomes reliably and built to last.

We are currently looking for a Workplace Operations & Experience Manager to join our team.

We value individuals who bring depth, accountability, and a strong commitment to quality

Key Role Accountabilities

• Facilities Management and Maintenance: Ensures the office space is well maintained, cleaned and organized.
• Engagement & Connection: Drives community engagement and fosters a sense of belonging among client population and with the client ecosystem. Lead onboarding, offboarding, and transfer activities for new starters, exits, and transfers.
• Events: Partner with functions, communities, and DEC to conceive and execute meetings, events, and experiences.
• Change & Comms: Support internal communications and functions with change management activities and logistics/channels for messaging. Maintain and update facility knowledge management in central to support people with accurate information about the office.
• Health & Safety: Manage local health, safety, and emergency response protocols, addressing identified hazards and leading local working groups and committees.
• Physical Security: Oversee physical security measures, manage relationships with Infosec and Legal, and contribute to local certifications and uplift activities. Manages access controls for employees and guests.
• Travel: Provide insights into country-specific implementations of the Global Travel Program.
• Procurement & Office Services: Source and manage suppliers to provide amenities and services for the office at a country level balancing lenses across DEISSC and commercial outcomes.
• Real Estate: Own and build relationships with local building management, overseeing real estate matters. Contributes to office moves, refreshes, build outs, closures through project and stakeholder management and planning activities.
• Sustainability: Implement sustainability initiatives in the office. Track and report on sustainability metrics and compliance with environmental regulations.
• Budget Management: Manages the budget for office operations in conjunction with the leader, including expenses related to maintenance, supply and services. Analyses ways to have cost-efficiency.

Core Technical Competencies (what)

• Compliance and regulations project management
• Community and stakeholder management
• Contract and Vendors management
• Ability to complete physical labor (lifting and moving)

Core Leadership Competencies (how)

• Crisis Management: Emergency response, response to business continuity

Why Join Helius:

At Helius Technologies, you will work on complex technology initiatives with leading enterprises across Asia and the Middle East, alongside a diverse and experienced engineering community.

You will collaborate with 1,000+ technology professionals across a regional delivery network spanning 7 countries, supporting enterprise clients in BFSI, healthcare, and the public and private sectors, backed by 20+ years of enterprise technology delivery experience.

We operate in environments where reliability, accountability, and disciplined execution matter — and where strong engineering and structured delivery come together to drive meaningful outcomes