Workplace Experience Manager/Lead

JLL; Singapore; On-site; SGD 120,000 - 180,000; Full time

Job summary

JLL in Singapore seeks a Workplace Experience Manager/Lead to drive day-to-day facilities operations, manage a team of ambassadors and hard/soft services vendors, and ensure safety, cost control and continuity. You will partner with clients and vendors to deliver high-quality workplace experiences.

The role requires leadership of a cross-functional team, budget oversight, and strong problem-solving across facilities services to support business continuity and a safe working environment.

Qualifications

• Experience leading workplace/facilities teams.
• Strong stakeholder management and communication skills.
• Ability to manage budgets, procurement and vendor performance.

Responsibilities

• Oversee day-to-day operations of client offices including soft services, event management, helpdesk and security.
• Liaise with Government Authorities as required and report on facility management activities.
• Manage 3rd party / subcontractor performance and KPI; ensure SOPs are current and training is provided.
• Prepare and submit monthly management reports on facility management and soft services.
• Monitor health and safety and participate in risk reviews and emergency procedures.
• Drive cost optimizations while maintaining high operational standards and continuity.

Skills

People management

Client/stakeholder management

Site operations management

Contract management

Finance management

Job description

JLL empowers you to shape a brighter way .

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Summary

Workplace Experience Manager/ Lead duties and responsibilities include working closely with the hard services engineering manager. Leading a team of Workplace Ambassador, Event Ambassador, Helpdesk/Security Admin and soft services vendors to manage the workplace day-to-day operations, functional services of the facilities and ensure that all workplace experience functions and soft services are covered. You will strive for continuous improvement in the process.

In addition, you will help mitigate risks by taking part in emergency evacuation procedures, and handling crisis management and business continuity plans. You will also be on top of health and safety issues that may arise, and actively participate in reviewing them.

The responsibilities will include site budgets, accounting and finance, maintenance and operations, contract services, purchasing of material, equipment & supplies, occupancy services and helpdesk.

Also, part of your mandate is to monitor the facilities infrastructure, vendor's performance and processes comply with standards. Direct report to the Senior Facilities Manager.

As an expert in the field, you must be flexible in taking other responsibilities aside from your core tasks. Likewise, you'll be working side-by-side with both engineering team in handling our contractors. Ensuring workplace safety is also within your scope. You will actively participate in health and safety reviews and identify potential risks. You will also participate in emergency evacuation procedures as needed.

Responsibilities

People Managemen t

• Demonstrate and ensure to instill a culture in the team that match our 'I am JLL' core behaviours and values of being an Expert, Proactive, Innovative, Versatile, Team Player and valuing the Customer.
• Manage and coach a team of workplace/ event ambassadors and soft services professionals
• Develop and sustain a high-quality well motivated team.
• Ensure high staff morale, trust and work ethics.
• Actively support an environment that supports teamwork, co-operation and performance excellence within team
• Assist in mentoring and enabling Training & Development of team members.

Client/Stakeholder Management

• Deliver excellent customer service to meet on-site client's expectations.
• Build and develop effective relationships with key stakeholders &/or client and be comfortable working across all levels
• Monitor procedures to ensure client's expectations are conveyed and worked upon.
• Liaise regularly with client and client landlord to discuss and report on facility management issues
• Manage Performance Indicators (KPI) as agreed with the client; Maintain KPI reporting and metrics
• Support client to develop guidelines and strategies to protect health and safety of staff and others, reputation and ensure business continuity with regards to property operations

Site Operations Managemen t

• In-charge and oversee day to day operations of client offices including soft services, event management, helpdesk and security functions
• Liaise with relevant Government Authorities as required
• Prepare and submit comprehensive monthly management reports on Facility management activities
• Manage 3rd party / subcontractor performance and KPI
• Ensure soft services facilities policies and procedures/Site Operation Manual/SOPs (current or newly developed), are implemented and consistently updated, including the training of vendors and FM team on these procedures and compliance to required timing and completion of the relevant reports/documentation
• Timely submission of revisions, additions and/or recommendations on soft services facilities policies and procedures/Site Operation Manual/ SOP to ensure such are current and/or updated bi-annually
• Prepare and submit comprehensive monthly management reports on soft services, event management and helpdesk/ security admin activities
• Implement Industry Best Practice operations
• Assist and monitor to ensure all building procedures and performance measures are always maintained.
• Seek ways to reduce costs and improve operational standards
• 24/7 emergency call support and site attendance are required

Contract Managemen t

• Ensure that all contracts are professionally delivered at the right cost and in line with the Jones Lang LaSalle of Ethics
• Monitor expiry of contracts and initiate re-procurement if needed
• Continually assess contracts to ensure best value delivered to the client

Finance Managemen t

• Ensure that the