Workplace & Engagement Coordinator/ Lead

kaishi partners pte. ltd.; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

kaishi partners pte. ltd. is hiring a Workplace & Engagement Coordinator/Lead to support our Singapore office and help create a warm, welcoming, and well-run workplace experience.

This hands-on, people-facing role blends logistics and operations with hospitality and judgment as our team grows. You will be the face of the office, coordinate candidate hospitality and security, and help interviews run on time while managing mail, procurement, budgets, and vendor contracts.

Qualifications

• Professional, friendly presence with strong communication skills.
• Comfortable in a highly visible, customer-facing role.
• Organized and detail-oriented, with strong follow-through.
• Able to balance structure with flexibility in a fast-moving environment.
• Experience in front desk, office coordination, hospitality, or rapid-growth companies is a plus.
• Creativity and interest in employee events is also a plus.

Responsibilities

• Be the face of the office and direct local candidate hospitality operations.
• Coordinate with building security to ensure a smooth arrival experience.
• Support recruiting by welcoming candidates and helping interviews run on time.
• Manage incoming and outgoing mail, packages, and deliveries.
• Oversee office procurement budgets, vendor contracts, and workplace logistics.
• Assist office services teams as needed and troubleshoot day-to-day issues.
• Partner with Employee Experience on onboarding processes and daily needs.
• Coordinate distribution of office supplies and swag for employees and guests.
• Arrange client meetings, interviews, and team offsites for employees across the team.
• Contribute to planning office events to keep morale high.

Skills

Communication skills

Customer-facing

Organization

Flexibility

Event planning

Tools

Office software

Job description

We are an applied AI lab building end-to-end software agents.

We're the makers of Devin, the first AI software engineer.

Our team is extremely talent-dense. Among our founding team, we have world-class competitive programmers, former founders, and leaders from companies at the cutting edge of AI including Scale AI, Palantir, Cursor, Waymo, Tesla, Lunchclub, Modal, Google DeepMind, and Nuro.

Building Devin is just the first step—our hardest challenges still lie ahead. If you’re excited to solve some of the world’s biggest problems and build AI that can reason on real-world tasks, apply to join us.

About the Role

We’re hiring a Workplace & Engagement Coordinator/ Lead to support our Singapore office and help create a warm, welcoming, and well-run workplace experience.

This is a hands-on, people-facing role that blends logistics and operations with hospitality and judgment. No day will look the same, and you’ll wear multiple hats to help keep the office running smoothly as our Singapore team grows!

What you’ll do

Be the face of the office

• Directing local candidate hospitality operations and partnering with the global talent acquisition team to optimize the onsite interview experience

• Coordinate with building security to ensure a smooth, secure arrival experience

• Support recruiting by welcoming candidates and helping interviews run on time

Keep the office moving

• Manage incoming and outgoing mail, packages, and deliveries throughout the day

• Managing office procurement budgets, overseeing food & beverage vendor contracts, and forecasting workplace supply logistics

• Assist office services teams (custodial, culinary, vendors) as needed

• Help troubleshoot day-to-day issues and help

Support workplace operations & events

• Partner closely with the Employee Experience team on daily needs and employee onboarding processes

• Stock and coordinate distribution of office supplies and swag for employees and guests

• Coordinate client meetings, interviews, and team offsites for employees across our team

• Assist in planning office events and activities to keep morale high

Contribute to a great employee experience

• Notice what’s working and what isn’t in the office environment

• Pitch in during busy moments, events, and high-traffic days

• Help create a calm, welcoming, and reliable experience for everyone in the space (and eventually know all employees by first name!)

What we’re looking for

• Professional, friendly presence with strong communication skills
• Comfortable in a highly visible, customer-facing role
• Organized and detail-oriented, with strong follow-through
• Able to balance structure with flexibility in a fast-moving environment
• Experience in front desk, office coordination, hospitality, or rapid-growth companies is a plus
• Creativity and interest in employee events is also a plus

Why this role matters

Our office is more than a grouping of desks - it’s a central hub for our Singapore team. This role helps shape how employees feel about coming into the office, how candidates experience us during interviews, and how smoothly the workplace functions day to day. You’ll have real ownership, real visibility, and the opportunity to make a meaningful impact on how the office feels and runs.