Workplace Operations Manager

Lindus Health; Singapore; On-site; SGD 54,000 - 78,000; Full time

Benefits offered by this job

Healthcare coverage

Parental leave

Retirement plans

Relocation support

Wellness programs

Meal and transportation allowances

Other location-specific perks

Job summary

Mistral is seeking a proactive Workplace Operations Manager to oversee Singapore office logistics, vendor relationships, and events. You will ensure a smooth daily operation and deliver an outstanding workplace experience for all staff.

The role supports inventory, facilities coordination, employee engagement, and cross-team collaboration across APAC, while ensuring compliance with Singapore's workplace regulations and safety standards.

Qualifications

• 5+ years in office management or workplace operations.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication with a professional demeanor.
• Ability to multitask in a fast-paced startup environment.
• Experience with Google Workspace, Slack, Notion, and ticketing systems.

Responsibilities

• Serve as the primary resource for employees on office-related questions.
• Coordinate with property and building management for access, repairs, deliveries.
• Manage pantry, supplies, and inventory; ensure essentials are stocked.
• Conduct daily inspections to maintain a clean, safe workplace.
• Handle office repairs and maintenance requests.
• Oversee mail and package processing.
• Plan and run employee engagement events and assist Marketing with events.
• Support APAC workplace initiatives.
• Ensure Singapore MOM guidelines and safety standards are followed.

Skills

Organizational skills

Attention to detail

Written and verbal communication

Multitasking

Proactive attitude and problem-solving

Team collaboration

Tools

Google Workspace

Slack

Notion

Ticketing systems

Job description

About Mistral

Mistral provides full-stack AI solutions: from frontier models to developer tools, applications, and compute. We partner with enterprises tackling the hardest problems across high-stakes industries like finance, manufacturing, defense, healthcare, and the public sector, co-creating customized AI systems that they can run on their terms.

We are a dynamic, collaborative team passionate about AI and its potential to transform society. Our diverse workforce thrives in competitive environments and is committed to driving innovation. Our teams are distributed between Europe, North America, Asia and the Middle East. We are creative, low-ego and team-spirited.

About the Role

We are seeking a proactive and detail-oriented Workplace Operations Manager to ensure the smooth operation of our Singapore office. You will serve as the backbone of our daily operations, overseeing vendor relationships, office logistics, and event planning. This role is ideal for someone who excels in a fast-paced environment, anticipates and solves problems before they arise, and is dedicated to creating an outstanding workplace experience for everyone.

What You'll Do

• Serve as the primary resource for employees regarding office-related questions and general support

• Act as the main point of contact with property and building management for routine matters, such as access, repairs, deliveries, and building notices

• Ensure pantries, office supplies, and other essentials are always stocked by managing orders and inventory

• Conduct daily inspections to maintain a clean, safe, and organized workplace

• Manage office repairs and maintenance needs

• Handle all incoming and outgoing mail and package processing

• Plan and execute employee engagement events for the local team, and support the Marketing team in hosting external events at the office

• Oversee the reception desk as needed, particularly during special events, important meetings, or high-profile occasions

• Support workplace team initiatives across the APAC region

• Ensure office operations comply with local Singapore workplace regulations, such as MOM guidelines and workplace safety standards

What We're Looking For

• 5+ years' experience in office management or workplace operations (experience in a startup or tech company is a plus)

• Excellent organizational skills with strong attention to detail

• Strong written and verbal communication skills, with a friendly and professional demeanor

• Ability to multitask and prioritize in a fast-paced, dynamic environment

• A proactive, can-do attitude, willing to tackle tasks of any size, and a genuine desire to help others

• Comfortable using Google Workspace, Slack, Notion, and ticketing systems

• Familiarity with Singapore employment and workplace norms is a plus

• Experience working across different time zones is a plus

• A collaborative team player who builds strong relationships and works well with colleagues across departments

What We Offer

We offer a comprehensive benefits package designed to support your well-being, growth, and work-life balance.

• healthcare coverage
• parental leave
• retirement plans
• relocation support
• wellness programs
• meal and transportation allowances
• other location-specific perks

For the most up-to-date details on benefits available in your location, please refer to our Benefits page.

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