Workplace Assistant Manager

Jones Lang LaSalle Incorporated; Singapore; Hybrid; SGD 52,000 - 76,000; Full time

Job summary

Jones Lang LaSalle Incorporated is seeking a Workplace Assistant Manager to oversee daily workplace operations on-site in Singapore, ensuring safety, efficiency, and alignment with client expectations.

You will manage vendors, coordinate services, and maintain compliance while engaging with clients and stakeholders to continuously improve the workplace experience.

Qualifications

• Diploma or degree in facilities/ workplace management or related field.
• Experience managing vendors, contractors and service providers.
• Knowledge of health and safety requirements.
• Proficiency in MS Office and facilities management systems.
• Strong stakeholder management and communication skills.

Responsibilities

• Manage day-to-day workplace operations to ensure a safe, functional, and seamless environment.
• Coordinate facilities maintenance, housekeeping, and workplace services.
• Monitor service delivery and resolve operational issues in a timely manner.
• Manage contractors and service providers to ensure compliance with service levels and contractual obligations.
• Prepare operational reports and support budgeting, cost control and resource planning.
• Support budgeting, cost control, and resource planning activities.

Skills

Stakeholder management

Communication

Customer-focused

Organisation

Reporting

Problem solving

Multitasking

Education

Diploma/Degree in Facilities Management or related field

Tools

Microsoft Office

Facilities management software

Job description

## Workplace Assistant ManagerAplikuj: On-site: Singapore: Full time: Opublikowano dzisiaj: REQ535200**JLL empowers you to shape a brighter way**.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.**Workplace Assistant Manager****What this job involves**As a Workplace Assistant Manager, you will support the delivery of an exceptional workplace experience by ensuring the workplace operates safely, efficiently, and in line with client expectations. You will oversee daily workplace operations, manage service providers, maintain compliance standards, and build strong relationships with clients and stakeholders. Responsibilities are derived from the operational, compliance, reporting, and coordination requirements outlined in the current role scope.**Key Responsibilities****Workplace Operations*** Manage day-to-day workplace operations to ensure a safe, functional, and seamless environment.* Coordinate facilities maintenance, housekeeping, and workplace services.* Monitor service delivery and resolve operational issues in a timely manner.* Conduct regular workplace inspections and drive continuous improvement initiatives.**Vendor and Service Partner Management*** Manage contractors and service providers to ensure compliance with service levels and contractual obligations.* Monitor vendor performance and support the delivery of maintenance works and workplace projects.* Ensure services are delivered safely, efficiently, and to agreed standards.**Client and Stakeholder Engagement*** Serve as a key point of contact for workplace-related matters.* Build and maintain positive working relationships with clients, occupants, and service partners.* Communicate operational updates, workplace initiatives, and service-related matters effectively.**Compliance and Risk Management*** Support compliance with statutory, safety, and client requirements.* Conduct audits, inspections, and follow-up actions to maintain workplace standards.* Support sustainability, quality, and workplace certification initiatives where applicable.**Reporting and Continuous Improvement*** Prepare operational reports and monitor workplace performance metrics.* Support budgeting, cost control, and resource planning activities.* Identify opportunities to enhance workplace experience, productivity, and operational efficiency.**Experience and Qualifications*** Diploma or Degree in Facilities Management, Workplace Management, Engineering, Business, or a related field.* Relevant experience in workplace, facilities, property, or corporate office operations.* Experience managing vendors, contractors, and service providers.* Knowledge of workplace operations, health and safety requirements, and facilities management best practices.**Skills and Competencies*** Strong stakeholder management and communication skills.* Customer-focused with a proactive and solution-oriented mindset.* Ability to manage multiple priorities in a fast-paced environment.* Strong organisational, reporting, and problem-solving skills.* Proficiency in Microsoft Office applications and workplace management systems.**Location:**On-site –SingaporeIf this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!