Warehouse Assistant

AbbVie Pte Ltd; Singapore; On-site; SGD 42,000 - 64,000; Full time

Job summary

AbbVie Pte Ltd is recruiting for a Warehouse and Materials Specialist responsible for movements, inventory, and documentation across receiving, staging, and shipping areas. You will manage materials with varied storage needs (Cold Chain, Dangerous Goods, Ambient, Chill, Frozen) and ensure GMP and cGMP compliance through meticulous checks.

Key duties include coordinating bulk tanker deliveries, GMP document verification, SAP goods receipts, FEFO-based staging, and accurate SAP logging.

Qualifications

• Diploma in Supply Chain, ITE or equivalent.
• Good interpersonal and computer literacy skills.
• Minimum 2 years of relevant experience in GMP warehouse environment.
• Knowledge of cGMP (current Good Manufacturing Practices).
• Able to adapt to changing work schedules and hours including overtime when required.
• Ability to work in a fast pace and challenging environment.
• A willing and engaging team player as well as an independent worker, contributing positively to team efficiency.
• Possessing a valid forklift license and able to operate Reach Truck and VNA will be an advantage.
• Prior experience working with SAP and MES system is preferred.

Responsibilities

• Coordinate receiving of bulk tankers with Purchasing, Logistics, Manufacturing and QC to ensure efficient use of loading bays for Just-In-Time discharge.
• Unload cargo, perform GMP documentation checks and goods receipt in SAP.
• Carry out GR and put away in SAP/RF handheld devices.
• Review process orders and create transfer orders in SAP based on FEFO or hard allocations.
• Perform wipe-down and disinfect materials as per quality procedures.
• Stage materials to Production staging area coordinating with Manufacturing.
• Receive and verify quantity/condition of products transferred from Manufacturing to Warehouse.
• Ensure accurate records in SAP and logbooks and maintain freezer storage at -80°C.
• Shipments & packing according to procedures; generate shipping documents in SAP.
• Organize and maintain storage according to storage conditions; coordinate with external warehouses.
• Conduct cycle counts and generate count sheets in SAP; participate in inventory reconciliation.
• Operate material handling equipment safely (Forklift, VNA) and comply with SOPs.

Skills

Forklift operation

GMP knowledge

SAP usage

MES system

Safety compliance

Education

Diploma in Supply Chain, ITE or equivalent

Tools

SAP

MES

Job description

Company Description

About AbbVie

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us atwww.abbvie.com. Follow @abbvie onLinkedIn,Facebook,Instagram,XandYouTube.

Job Description

Purpose

This position is responsible for all physical and system activities involving materials movement, inventory transactions and documentation between the warehouse, production staging and shipping areas. One key aspect of the role is to manage and control materials with different storage and shipping conditions and handling procedures, such as Cold Chain, Dangerous Goods, Ambient, Chill and Frozen temperature condition. Warehouse is the first control point of materials flow into the plant. Physical and documentation checks must be in-place to ensure the quality, GMP and compliance requirements are met.

Major Responsibilities

• Receipt of Bulk Tankers
  • Co-ordinate delivery of bulk tankers with Purchasing, Logistics, Manufacturing and QC to ensure efficient use of the loading bays to support a just-in-time activity for discharge of the different materials, thus balancing the bottlenecks of the various manufacturing resources. Proper planning, coordination and escorting of the bulk tanker is required.
  • Verify the receiving / GMP documents to ensure all information is in-placed.
• Receiving
  • Unloading of cargo from the truck, physical inspection, goods receipt into SAP and put away of all materials that arrives in the plant.
  • GMP documentation check - inspect shipping documents from suppliers such COA/COC, verify against SAP and approved vendor list. Ensure full sets of GMP documents are available prior to goods receipt and material release.
  • Physical Inspection – ensure no damage or quantity / quality discrepancy. Trigger for joint inspection with Purchasing and Quality should there be any discrepancies.
  • Transfer materials received to in-house storage pallets, performing wipe-down as needed.
  • SAP Updates – perform GR and put away in SAP / RF (radio frequency) handheld devices.
• Staging of Materials to support Manufacturing
  • Review the process order and manufacturing supply area remaining quantity requirement to create the transfer order in SAP.
  • Pick materials from the storage locations following the FEFO (first expire first out) criteria or hard allocation instructions in the process orders. Verify the lot numbers and expiry dates of materials before the staging.
  • Perform wipe-down / disinfection of the materials, according to quality procedures.
  • Stage materials to the respective Production staging area. Coordinate with Manufacturing to ensure the timing supports as manufacturing requirements.
• Storage of API / BDS
  • Receive and verify quantity and condition of the products transferred from Manufacturing to Warehouse.
  • Perform the freeze down process guide by the manufacturing workflow to validate the freezer storage temperature at -80 degrees Celsius and the product transfer handling must be completed within the specific hours.
  • Ensure accurate records in SAP and the respective logbooks.
• Shipping
  • Shipment & Product Sample packing according to the procedures such as strapping to secure the shipment and create the shipping mark manually based on the packing list and invoices.
  • Generates the shipping documents from SAP manually. Examples include the re-icing instructions to provide instructions to freight forwarders and receiving sites.
  • Pack the dry ice, temperature recorders and temper evidence seals per procedure
• Warehouse Management
  • Organize and arrange materials storage and put-away according to the required storage conditions and coordinate with external warehouse for the replenishment material or external storage.
  • Ensure all materials (including rejected materials) are labeled and controlled accordingly to the requirements.
  • Update transactions in SAP and WMRF (Warehouse Management Radio Frequency) systems to optimize productivity.
  • Train and support both API & Bio Warehousing activity and flexible in deployment for resources optimization.
• Cycle Count
  • Compliance with cycle count policy and conduct the inventory management routines as required.
  • Generate the count sheets in SAP accordance to the cycle count plan.
  • Perform regular cycle counts with Finance and Auditors.
• Safety
  • Operate all material handling equipment such as Forklift and VNA with standard operating and safety procedure.
  • Experience in handling sterile, flammable and hazardous materials.
• Others
  • Support and assist in investigation for any inventory discrepancies, violation of GMP and EHS procedure.
  • Contribute to establishing Warehouse SOP (Standard Operating Procedure).
  • Ensure that all tasks performed follow Standard Operating Procedures (SOPs) and comply with Current good Manufacturing Practices (cGMP) principles.
  • Raise any concerns during work to the Superior.
  • Any other duties assigned by the Superior or Management.

Qualifications

• Diploma in Supply Chain, ITE or an equivalent.
• Good interpersonal and computer literacy skills.
• Minimum 2 years of relevant experience in GMP warehouse environment.
• Knowledge of cGMP (current Good Manufacturing Practices).
• Able to adapt to changing work schedules and hours including overtime when required.
• Ability to work in a fast pace and challenging environment.
• A willing and engaging team player as well as an independent worker, contributing positively to
• team efficiency.
• Possessing a valid forklift license and able to operate Reach Truck and VNA will be an advantage.
• Prior experience working with SAP and MES system is preferred.

Additional Information

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.

US & Puerto Rico only - to learn more, visithttps://www.abbvie.com/join-us/equal-employment-opportunity-employer.html

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:

https://www.abbvie.com/join-us/reasonable-accommodations.html