(Urgent) Executive, Facilities Management, Retail Mall | Up to $4k

Adecco Personnel Pte Ltd (Staffing); Singapore; On-site; SGD 41,000 - 49,000; Full time

Job summary

Adecco Personnel Pte Ltd (Staffing) is seeking an Executive, Operations to support the operations and maintenance of a retail mall. You will assist the Operations Manager to ensure smooth property functioning, uphold facilities standards and enhance tenant and shopper experiences.

Based at Clark Quay/Fort Canning, the role covers budgeting, AEIs, fit-outs, promotions, and procurement collaboration. The position is a 2-year contract with potential renewal, requiring shift coverage and on-site

Qualifications

• Degree or Diploma in Engineering, Real Estate, Facilities Management, Building Management, Estate Management or related discipline.
• Experience in facilities, building, property, or mall operations advantageous.
• Strong initiative, problem-solving and organisational skills.
• Good interpersonal and communication skills with internal and external stakeholders.
• Ability to manage multiple priorities and tight timelines.
• Resourceful and systematic in addressing operational issues and challenges.
• Willing to support operational requirements outside standard working hours when necessary.

Responsibilities

• Support the Operations Manager in mall operations and maintenance activities.
• Coordinate programmes and maintenance works to ensure efficient mall operation.
• Prepare annual operating budgets and administer maintenance contracts, monitor expenditures.
• Assist AEIs, tenant fit-out/renovation works, and promotional/marketing activity support.
• Collaborate with Contracts and Procurement for equipment and project needs.
• Manage feedback, inquiries and service requests promptly and professionally.
• Lead technicians, contractors and providers to ensure service quality.
• Participate in the Company's Emergency Response Team when appointed.
• Support EHS initiatives including permits-to-work, risk assessments and safety audits.

Skills

Initiative

Problem-solving

Organisational skills

Interpersonal communication

Stakeholder management

Education

Degree or Diploma in Engineering/ FM/ Building Management

Job description

We are looking for a motivated and resourceful Executive, Operations to support the operations and maintenance of a retail mall. In this role, you will work closely with the Operations Manager to ensure the smooth functioning of the property, maintain high standards of facilities management, and support tenant and shopper experience.

The Opportunity

• Our Client, The developer behind iconic projects like Plaza Singapura and Raffles City Singapore
• Location: Clark Quay/ Fort Canning
• Salary: Up to $4,000
• Working hours: 8:30 AM - 6:00 PM, 5 days including weekends
• 2 year contract (subjected to renewal or conversion)

Key Responsibilities

• Support the Operations Manager in the effective management of mall operations and maintenance activities.
• Coordinate operational programmes and maintenance works to ensure the mall operates efficiently and effectively.
• Prepare annual operating budgets and administer maintenance contracts, while monitoring expenditures to support operational requirements.
• Assist in the implementation of Asset Enhancement Initiatives (AEIs), tenant fit-out and renovation works, and operational support for promotional and marketing activities.
• Work closely with the Contracts and Procurement team on the procurement of equipment, cyclical replacements, and enhancement projects.
• Manage and respond to feedback, enquiries, and service requests in a timely and professional manner.
• Lead and supervise technicians, contractors, and service providers to ensure service delivery meets operational and professional standards.
• Participate in the Company's Emergency Response Team where appointed and trained (e.g. Site Incident Controller, First Aider).
• Support Environmental, Health and Safety (EHS) initiatives, including the review and approval of permits-to-work, risk assessments, and safety inspections/audits.

Requirements

• Degree or Diploma in Engineering (Mechanical/Electrical), Real Estate, Facilities Management, Building Management, Estate Management, or a related discipline.
• Relevant experience in facilities, building, property, or mall operations will be advantageous.
• Strong initiative, problem-solving, and organisational skills.
• Good interpersonal and communication skills, with the ability to work effectively with internal and external stakeholders.
• Able to manage multiple priorities and work within tight timelines.
• Resourceful and systematic in addressing operational issues and challenges.
• Willing to support operational requirements outside standard working hours when necessary.

Jason Ng
Direct Line: 66 967
EA License No: 91C2918
Personnel Registration Number: R23113333