Trust Administrator

TALENTVIS SINGAPORE PTE. LTD.; Singapore; Hybrid; SGD 60,000 - 90,000; Full time

Job summary

TALENTVIS SINGAPORE PTE. LTD. is seeking an experienced Trust Administrator to support the daily administration of trusts and related structures, ensuring precise documentation and smooth operations.

The role emphasizes client onboarding, KYC/CDD, and ongoing due diligence, with coordination among trustees, beneficiaries, banks, and professional advisors to maintain compliant records and robust governance.

Qualifications

• Minimum 3 years of experience in trust administration or fiduciary services.
• Experience with HNW/UHNW clients or complex structures is advantageous.
• Good understanding of trust administration and KYC/CDD requirements.
• Strong attention to detail and excellent organizational skills.

Responsibilities

• Support the day-to-day administration of trusts and related structures.
• Maintain accurate trust records, documentation, and statutory information.
• Monitor deadlines, distributions, appointments, and other trust matters.
• Coordinate with trustees, beneficiaries, family offices, banks and external advisors; uphold confidentiality.

Skills

Trust administration

KYC/CDD

Documentation

Stakeholder management

Communication

Team collaboration

Attention to detail

Job description

Job Overview

Support the administration of trusts and fiduciary structures, ensuring accurate documentation and smooth day-to-day operations.

Responsibilities:

1. Trust Administration

• Support the day-to-day administration of trusts and related structures.
• Maintain accurate trust records, documentation, and statutory information.
• Monitor key deadlines, distributions, appointments, and other trust matters.

2. Client and Stakeholder Coordination

• Coordinate with trustees, beneficiaries, family offices, banks, and external advisors.
• Liaise with lawyers, accountants, tax advisors, and other professional service providers where required.
• Support client onboarding, KYC/CDD, and ongoing due diligence processes.

3. Documentation and Compliance

• Prepare and process trust-related documents and transactions.
• Ensure trust administration activities follow applicable requirements and internal procedures.
• Maintain accurate and up-to-date client and trust structure records.

4. Team Support

• Provide administrative and operational support to the trust and fiduciary services team.
• Assist with ad-hoc trust, private client, and wealth succession matters as required.

Job Requirements

• Minimum 3 years of relevant experience in trust administration or fiduciary services.
• Experience with HNW/UHNW clients, trusts, or complex structures will be advantageous.
• Good understanding of trust administration and KYC/CDD requirements.
• Strong attention to detail, documentation, and organizational skills.
• Good communication and stakeholder management skills.
• Able to work independently and collaboratively within a team.
• Professional and discreet when handling confidential client information.