Transport Administrator

Bok Seng Logistics Pte Ltd; Singapore; On-site; SGD 28,000 - 42,000; Full time

Job summary

Bok Seng Logistics Pte Ltd is seeking a diligent Administrative Assistant to support the Transport Department in Singapore. You will help maintain records for drivers, vehicles and equipment while assisting the Senior Manager and transport team.

The role requires 1–2 years of administrative experience in logistics, strong MS Office skills, and the ability to work independently and under pressure. A positive team player mindset, clear communication, and accuracy in documentation are essential for

Qualifications

• GCE 'N' or 'O' Level education completed.
• 1–2 years of administrative experience, preferably in logistics.

Responsibilities

• Maintain driver, vehicle and equipment master data records.
• Handle and process new or renewal applications related to drivers (licences, passes, staff training, vehicles, equipment, VPC and SCDF).
• Update reimbursements for drivers and trip forms.
• Provide general administrative support to the Transport Department and management.
• Liaise with customers or vendors on procurement and administrative requirements.
• Carry out other adhoc duties as assigned by the Senior Manager.

Skills

Verbal and written communication

Organizational skills

Independent work capability

Accountability

Process improvement mindset

Education

GCE 'N' / 'O' Level

Tools

Microsoft Office

Job description

Job Purpose
To perform general administrative duties and provide support to the transport team and the Head of the Department, keeping driver, vehicle and equipment records accurate and up to date.

Duties and Responsibilities

Workplace Safety & Health

• Commit to doing everything possible to prevent injuries and maintain a safe and healthy environment.
• Support the OSH programme, make safety and health part of daily routine, and ensure safe work methods and relevant regulations are followed.

Records & Licensing

• Monitor and update driver, vehicle and equipment master data records.
• Handle and process new or renewal applications related to drivers, e.g. licences, passes, staff training, vehicles, equipment, VPC and SCDF.
• Update reimbursements for drivers and trip forms.

Administrative Support & Liaison

• Provide general administrative support as required by members of the Transport Department and management.
• Liaise with customers or vendors on procurement and administrative requirements.
• Carry out other adhoc duties as assigned by the Senior Manager.

Requirements

Education & Experience

• GCE 'N' or 'O' Level.
• 1-2 years of administrative experience, preferably in the logistics industry.

Skills & Competencies

• Good verbal and written communication; excellent organisational abilities.
• Able to work independently and under pressure.
• Takes responsibility and accountability for the role.
• Able to identify and suggest improvements.
• Well-versed in Microsoft Office (PowerPoint, Excel& Word).