Trading Operations Specialist

UpMan Placements; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

UpMan Placements is seeking a Trade Operations Executive in Singapore to manage end-to-end international trade transactions, ensuring compliance with contracts, timely documentation, and smooth coordination with buyers, banks, and logistics partners.

You will handle proforma invoices, LC terms, purchase orders, freight arrangements, and shipping documents, working under pressure with attention to detail to secure on-time payments under LC terms.

Qualifications

• Bachelor's degree in International Trade, Business Administration, Logistics, or a related field.
• 3–5 years of experience in trade operations / export documentation / international logistics.
• Strong knowledge of Letter of Credit (LC) procedures and international shipping documentation.
• Proficiency in MS Office (Excel, Word, Outlook).
• Excellent coordination, communication, and follow-up skills.
• Ability to work under pressure with attention to detail and accuracy.

Responsibilities

• Prepare Proforma Invoices and send to Buyers.
• Follow up on proforma and LC terms, including LC drafts.
• Review LC terms and request amendments for non-compliant clauses.
• Finalize purchase orders and cargo readiness dates after LC confirmation.
• Negotiate freight rates and schedules with shipping lines; arrange shipment accordingly.
• Coordinate with warehouses and hauliers to collect and dispatch cargo.
• Provide booking confirmations and ETAs to hauliers for cargo loading.
• Prepare and verify export documents (Invoices, Packing Lists, Certificates of Origin, Draft BLs, LC-compliant documents).
• Submit shipping instructions and finalize Bills of Lading with shipping lines.
• Share draft documents with Buyers for checking and confirmation.
• Arrange freight settlement and collect Original Bills of Lading from shipping lines.
• Submit final documents to the Bank for negotiation after Buyer confirmation and share courier tracking details.
• Monitor and follow up with Buyers until payment is received under LC terms.

Skills

Coordination

Communication

Attention to detail

Education

Bachelor's degree in International Trade / related field

Tools

MS Office (Excel, Word, Outlook)

Job description

The Trade Operations Executive is responsible for managing the end-to-end execution of international trade transactions. This role ensures compliance with contractual terms, timely documentation, and smooth coordination with internal and external stakeholders, from deal finalization to payment receipt.

Duties and responsibilities

• Prepare Proforma Invoices once deals are finalized by the Sales team and send them to Buyers.
• Follow up on counter-signed Proforma Invoices and payment terms, including LC drafts.
• Review LC terms and conditions; request amendments for non-compliant clauses.
• Finalize purchase orders and cargo readiness dates upon confirmation of workable LCs.
• Negotiate freight rates and schedules with shipping lines; arrange shipment accordingly.
• Coordinate with warehouses and hauliers to collect and dispatch cargo.
• Provide booking confirmations and ETAs to hauliers for cargo loading.
• Prepare and verify export documentation (Invoices, Packing Lists, Certificates of Origin, Draft BLs, and other LC-compliant documents).
• Submit shipping instructions and finalize Bills of Lading with shipping lines.
• Share draft documents with Buyers for checking and confirmation.
• Arrange freight settlement and collect Original Bills of Lading from shipping lines.
• Submit final documents to the Bank for negotiation after Buyer confirmation and share courier tracking details.
• Monitor and follow up with Buyers until payment is received under LC terms.

Qualifications

Bachelor’s degree in International Trade, Business Administration, Logistics, or a related field.

3–5 years of experience in trade operations / export documentation / international logistics (commodities or related industry preferred).

Strong knowledge of Letter of Credit (LC) procedures and international shipping documentation.

Proficiency in MS Office (Excel, Word, Outlook).

Excellent coordination, communication, and follow-up skills.

Ability to work under pressure with attention to detail and accuracy.