Trading Office Admin & Front Desk Specialist

FINITI PARTNERS PTE. LTD.; Singapore; On-site; SGD 40,000 - 72,000; Full time

Job summary

FINITI PARTNERS PTE. LTD. in Singapore's CBD is seeking an organised Admin & Front Desk Executive to provide front desk and administrative support to the office, coordinating with trading, operations, finance, and management teams.

You will welcome visitors, manage travel arrangements, handle documentation, filing, and liaise with vendors and external partners to ensure smooth daily operations in a fast-paced oil and gas trading environment.

Qualifications

• Diploma or equivalent qualification required.
• 2–5 years of experience in administration/front desk/corporate support.
• Experience in oil & gas/trading environment is advantageous.
• Strong MS Office and documentation skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage front desk and reception, welcoming visitors.
• Provide day-to-day administrative support to teams.
• Coordinate meetings and travel arrangements.
• Assist with filing, scanning, and records maintenance.
• Manage PRs, POs, invoices, and vendor payments.
• Coordinate with vendors, IT, and building management.
• Support onboarding/offboarding of staff and visitors.
• Maintain office supplies and corporate materials.
• Support scheduling and expense administration.

Skills

Organisational skills

Multitasking

Interpersonal communication

Discretion

Professional presentation

Independent working

Education

Diploma in Business Administration

Tools

SAP

MS Office

Job description

FINITI PARTNERS PTE. LTD. in Singapore's CBD is seeking an organised Admin & Front Desk Executive to provide front desk and administrative support to the office, coordinating with trading, operations, finance, and management teams.

You will welcome visitors, manage travel arrangements, handle documentation, filing, and liaise with vendors and external partners to ensure smooth daily operations in a fast-paced oil and gas trading environment.