Temporary Executive (Communications and New Media)

National University of Singapore; Singapore; On-site; SGD 60,000 - 80,000; Part time

Job summary

A leading educational institution in Singapore is seeking a Temporary Executive (Communications and New Media) to support research administration and departmental operations. The role involves overseeing grant processes, coordinating events, and managing departmental initiatives. Candidates should hold a Bachelor’s degree, possess strong finance understanding, be proficient in English, and communicate effectively. This position is part-time with an initial three-month contract, with potential for renewal based on performance.

Qualifications

• Bachelor’s degree preferred in Business Administration or related field.
• Demonstrated understanding of finance processes.
• Excellent command of English, with strong attention to grammar and detail.
• Resourceful, deadline-driven, and able to collaborate effectively.
• Strong team player with good interpersonal and communication skills.

Responsibilities

• Oversee research administration and organize departmental research events.
• Manage grant processes from submission to approval.
• Advise staff on purchase orders and salary processing.
• Support department-level events and initiatives.

Skills

Finance processes understanding

Excellent English communication

Resourcefulness

Team collaboration

Proficient in Adobe Illustrator and Canva

Proficient in Excel

Education

Bachelor’s degree in Business Administration or related field

Job description

Job Description

This role seeks an organized, meticulous and proactive Temporary Executive (Communications and New Media) reporting to the Senior Manager. Based in the Department of Communications and New Media, Faculty of Arts and Social Sciences, the incumbent will support smooth administration and operations in finance, procurement, and research matters, and contribute to departmental initiatives and process improvements. The role involves working closely with academic staff, students, colleagues, and external stakeholders to ensure high service standards and operational efficiency.

Initial contract term of three months, with potential renewal subject to performance and business needs. Initial commitment of three working days per week, adjustable based on operational requirements.

Qualifications

• Bachelor’s degree, preferably in Business Administration or a related field.
• Demonstrated understanding of finance processes and principles, with the ability to interpret and work with financial data.
• Excellent command of English, with the ability to write clearly and engagingly; strong attention to grammar, detail, and accuracy.
• Resourceful, deadline-driven, and able to collaborate effectively with diverse stakeholders.
• Self-initiated and proactive in learning.
• Strong team player with good interpersonal and communication skills.
• Competent in using design tools such as Adobe Illustrator and Canva.
• Proficiency in Excel (e.g., pivot tables, charts).

Responsibilities

Reporting line

• Reports to the Admin Lead and supports the Research Committee.

The incumbent will be responsible for the following

Research administration and events

• Oversee research administration, including internal grants, events, and related initiatives.
• Manage the CNM Spotlight Grant and Self-Financing Annual Grant end-to-end: issue calls for applications, compile submissions, coordinate with the Research Committee, issue approval notifications, and monitor grant administration.
• Plan and execute departmental research seminars and book talks across pre‑, during, and post‑event phases, including operations and administration.
• Lead the organisation of the CNM Distinguished Lecture Series, including administration, operations, budget planning, programme scheduling, and logistics.
• Collate and submit Principal Investigators’ grant applications to the Head of Department for review and approval; compile grant progress and final reports for HOD review and approval.
• Coordinate the development and production of the CNM research report.
• Collaborate closely with internal and external stakeholders on research‑related administration.

Department administration

• Serve as the Department‑Appointed Buyer; advise staff and facilitate purchase order and non‑purchase order requests.
• Oversee and manage monthly salary processing for part‑time staff.Support financial year‑end closing activities, including budget accruals and reporting.
• Consult Principal Investigators on fund utilisation, as required.
• Support Department Conference Fund management in coordination with the conference administrator.
• Conduct the annual document management exercise for archival or disposal in accordance with the document retention policy.
• Assist the Head of Department with meeting scheduling and management of the CNMSEC account.
• Provide administrative support to the Annual Performance Review Committee.
• Provide support for department‑level events and initiatives.

Other duties

• Perform other duties as assigned by the Reporting Manager and/or the Research Committee.

How to Apply

You must submit the following together with your application. Incomplete applications will not be reviewed.

• One-page cover letter (with a brief statement of relevant research experience)
• Curriculum vitae
• Two writing samples (min. 500 words)
• Scanned copies of academic certificates and transcripts

Please also state when you expect to be able to begin work, if this position is offered to you.

Questions about the position may be directed to [e-mail]

Only shortlisted candidates will be contacted for an interview.

More Information

Location: Kent Ridge Campus

Organization: Arts & Social Sciences

Department: Communications And New Media

Employee Referral Eligible: No

Job requisition ID: 30909