Temp Assistant, HRIS (6-12 months)

MOH Holdings Pte Ltd; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

MOH Holdings Pte Ltd in Singapore is seeking an HRIS Administrative Support specialist to assist the HRIS team with transactional work, vendor billing, documentation, and day-to-day operations. This role enables project work, stakeholder engagement, and system enhancements.

You will handle invoices, coordinate with internal finance, and support meetings and documentation. A Diploma or higher is required, with strong MS Office skills, attention to detail, and the ability to work independently

Qualifications

• Diploma or higher and strong organisational abilities.
• Excellent communication and interpersonal skills.
• Ability to manage multiple tasks and meet deadlines.
• Proficiency in MS Office applications, especially Excel and Outlook.

Responsibilities

• Manage general enquiries for the HRIS team and escalate where needed.
• Provide administrative support for day-to-day HRIS operations.
• Maintain and organise HRIS documentation and correspondence.
• Coordinate receipt, verification, and processing of invoices from HRIS vendors.
• Track invoice status and follow up with vendors and internal stakeholders.
• Support purchase requisitions and payment-related processes.
• Coordinate billing for healthcare entities under the HRIS agreement.
• Prepare billing information and supporting documents.
• Liaise with internal finance and entities to resolve billing queries.
• Assist with meeting logistics and preparation of materials.

Skills

Organisational skills

Attention to detail

Time management

Communication

Independent working

Customer service orientation

Education

Diploma and above

Tools

Microsoft Excel

Microsoft Outlook

Job description

About the role

To provide administrative and operational support to the HRIS team to ensure the smooth running of day-to-day activities. The role will focus on transactional work, vendor administration, and billing coordination, enabling the HRIS team to focus on project implementation, stakeholder engagement, and system enhancement initiatives.

Key responsibilities

• Manage and respond to general enquiries received by the HRIS team, escalating issues where appropriate.

• Provide administrative support for day-to-day HRIS operations.

• Maintain and organise HRIS documentation, records, and correspondence.

• Coordinate the receipt, verification, and processing of invoices from HRIS vendors (e.g. SAP, Synapxe, IBM, and other appointed vendors).

• Track invoice status and follow up with vendors and internal stakeholders to ensure timely processing and payment.

• Support purchase requisitions, goods receipt confirmation, and payment-related administrative processes where required.

• Coordinate the billing process for healthcare entities under the centrally managed HRIS agreement.

• Prepare billing information and supporting documentation.

• Liaise with internal finance teams and participating entities to resolve billing-related queries.

• Assist with meeting logistics, scheduling, and preparation of meeting materials where required.

Requirements

• Diploma and above.

• Good organisational skills, meticulous with strong attention to detail.

• Able to manage multiple tasks and meet deadlines.

• Proficient in Microsoft Office applications, particularly Excel and Outlook.

• Good communication and interpersonal skills.

• Customer service-oriented with good follow-up skills.

• Able to work independently while collaborating effectively with multiple stakeholders.

• Comfortable handling routine operational and administrative tasks in a fast-paced environment.