Talent Acquisition & HR Operations Executive

S. F. EXPRESS (SINGAPORE) PRIVATE LIMITED; Singapore; On-site; SGD 42,000 - 68,000; Full time

Job summary

S. F. EXPRESS (SINGAPORE) PRIVATE LIMITED is seeking an HR professional focused on Talent Acquisition and HR Operations in Singapore.

The role covers end-to-end recruitment for corporate and frontline roles, onboarding, and work pass administration, ensuring timely talent delivery and accurate records. You will work with the Recruitment Lead and managers to meet hiring requirements, maintain trackers, coordinate with agencies, and support HR events, onboarding checks and lifecycle administration

Qualifications

• Diploma or Bachelor's Degree in Human Resources, Business Administration or related discipline.
• 2+ years of HR experience, with exposure to recruitment and HR operations in Singapore.
• Experience handling end-to-end recruitment independently; frontline/volume and corporate recruitment is a plus.
• Knowledge of Singapore work pass processes (EP, S Pass and Work Permit).
• Familiarity with onboarding, probation confirmation, documentation and lifecycle administration.
• Understanding of Singapore employment practices and MOM requirements.
• Strong organisational skills with the ability to manage multiple tasks.
• Detail-oriented with accurate employee records and trackers.
• Comfortable in a fast-paced hands-on HR environment with changing priorities.
• Good communication and stakeholder coordination; English and Mandarin.

Responsibilities

• Support end-to-end recruitment for corporate and frontline positions including posting, sourcing, screening, interview coordination and offer prep.
• Work closely with the Recruitment Lead and hiring managers to understand hiring requirements and ensure timely recruitment delivery.
• Maintain recruitment trackers and provide regular updates on hiring progress.
• Coordinate with recruitment agencies and external partners when required.
• Support recruitment events, career fairs and other talent acquisition initiatives.
• Coordinate pre-employment and onboarding processes for new hires.
• Prepare employment documents and handle work pass administration (EP, S Pass, Work Permit).
• Coordinate pre-employment checks and onboarding activities.
• Maintain employee lifecycle trackers and onboarding arrangements.
• Administer selected benefits and welfare programmes; support employee care initiatives.
• Maintain HR documentation, trackers and support periodic HR reporting and projects.

Skills

End-to-end recruitment

Stakeholder coordination

Onboarding coordination

English and Mandarin communication

Multitasking in fast-paced HR

Education

Diploma or Bachelor's in HR/Business Admin

Job description

Job Responsibilities

Talent Acquisition

• Support end-to-end recruitment activities for both corporate and frontline/operational positions, including job posting, sourcing, screening, interview coordination and offer preparation.
• Work closely with the Recruitment Lead and hiring managers to understand hiring requirements and ensure timely recruitment delivery.
• Maintain recruitment trackers and provide regular updates on hiring progress.
• Coordinate with recruitment agencies and other external recruitment partners when required.
• Support recruitment events, career fairs and other talent acquisition initiatives.

Onboarding & Work Pass Administration

• Coordinate pre-employment and onboarding processes to ensure new hires are ready for their first day.
• Prepare employment-related documentation, including offer and onboarding documents.
• Handle work pass administration, including applications, renewals, cancellations and related documentation for EP, S Pass and Work Permit holders.
• Coordinate required pre-employment checks, medical examinations and supporting documentation.
• Conduct or coordinate new employee onboarding and orientation.

Employee Lifecycle Administration

• Maintain employee lifecycle trackers and prepare documentation for probation confirmation, employment changes, transfers and other employee movements.
• Follow up with managers on employees due for probation review and ensure confirmation documentation is completed on time.
• Coordinate new hire setup, including relevant employee groups, mailing/distribution lists and other onboarding arrangements.
• Ensure employee information and HR records are accurately maintained and properly filed.

Benefits & Employee Care

• Administer selected employee benefits and welfare programmes, including regular benefit credits/top-ups and employee eligibility records.
• Coordinate employee care arrangements such as birthday benefits, hospitalisation/well-being support, bereavement condolences and other employee welfare initiatives.
• Maintain accurate records and ensure benefits and employee care activities are completed according to the required timeline.

HR Operations Support

• Maintain accurate HR documentation, trackers and employee records.
• Support periodic HR reporting and data preparation.
• Assist with other HR operational matters and projects where required.

Requirements

• Diploma or Bachelor's Degree in Human Resources, Business Administration or a related discipline.
• 2 years or above of relevant HR experience, preferably with hands-on exposure to recruitment and HR operations in Singapore.
• Experience handling end-to-end recruitment independently; exposure to both frontline/volume hiring and corporate recruitment would be an advantage.
• Practical knowledge of Singapore work pass processes, including EP, S Pass and Work Permit administration, is preferred.
• Familiarity with onboarding, probation confirmation, employee documentation and general employee lifecycle administration.
• Good understanding of Singapore employment practices and basic MOM requirements.
• Strong organisational skills with the ability to manage multiple recruitment and HR administrative tasks concurrently.
• Detail-oriented and able to maintain accurate employee records, trackers and documentation.
• Comfortable working in a fast-paced and hands-on HR environment with changing priorities.
• Good communication and stakeholder coordination skills.
• Good command of both English and Mandarin, with the ability to communicate effectively with employees and stakeholders from diverse backgrounds.