System Engineer (IT Project Admin/IT Operations Coordinator)

ZENITH INFOTECH (S) PTE LTD.; Singapore; On-site; SGD 47,000 - 78,000; Full time

Job summary

ZENITH INFOTECH (S) PTE LTD. in Singapore is seeking an administrative role to manage vendor security clearances, onboarding/offboarding, and asset tracking for project laptops. You will coordinate compliance signings, support audit-ready documentation, and liaise with third-party vendors.

The role emphasizes strong communication, organization, and basic data analytics to support IT operations and project governance.

Qualifications

• Proficient in MS Office and able to perform basic reporting and data analytics.
• Strong communication skills and ability to collaborate with stakeholders outside the project team.
• Organized, detail-oriented with good follow-through on administrative tasks.

Responsibilities

• Manage vendor security clearances and compliance processes.
• Coordinate annual AUP/OSA signing and renewals for vendors.
• Support vendor onboarding and exit clearance procedures.
• Manage issuance, collection, and tracking of project laptops.
• Liaise with 3rd party vendors to resolve laptop/hardware issues.
• Handle provisioning and deprovisioning of project accounts and access.
• Project & operations support.
• Perform minute-taking and documentation for project meetings.
• Monitor routine O&S activities and ensure adherence to timelines.
• Maintain records and documentation for audit and compliance purposes.

Skills

MS Office

Reporting & Analytics

Communication

Organization

IT operations

Asset management

Provisioning & access management

Tools

Asset management

Account provisioning

Job description

Role:

• Manage vendor security clearances and compliance processes.
• Coordinate annual AUP/OSA signing and renewals for vendors.
• Support vendor onboarding and exit clearance procedures.
• Manage issuance, collection, and tracking of project laptops.
• Liaise with 3rd party vendors to resolve laptop/hardware issues.
• Handle provisioning and deprovisioning of project accounts and access.
• Project & operations support.
• Perform minute-taking and documentation for project meetings.
• Monitor routine O&S activities and ensure adherence to timelines.
• Maintain records and documentation for audit and compliance purposes.

Requirements:

• Proficient in MS Office: Word, Excel, PowerPoint.
• Ability to perform basic reporting and simple data analytics.
• Strong communication skills and ability to work with stakeholders outside the immediate project team.
• Organized, detail-oriented, with good follow-through on administrative and operational tasks.
• Prior experience in IT operations, vendor coordination, or system support preferred.
• Familiarity with account provisioning, asset management, and compliance processes is an advantage.
• This role will need to secure a clearance, due to the sensitivity of the project.

EA Licence No: 20S0237