System Engineer (IT Project Admin/IT Operations Coordinator)

Zenith Infotech Pte Ltd.; Singapore; On-site; SGD 33,000 - 56,000; Full time

Job summary

Zenith Infotech Pte Ltd. in Singapore seeks an organized administrator to manage vendor security clearances and compliance, oversee onboarding/exit clearances, and handle laptop asset management for project teams.

You will coordinate with third-party vendors, provision and deprovision project accounts, and support project operations, including documenting meetings and maintaining audit-ready records.

Qualifications

• Proficient with MS Office: Word, Excel, PowerPoint.
• Ability to perform basic reporting and simple data analytics.
• Strong communication and stakeholder management.
• Organized, detail-oriented with good follow-through on admin tasks.
• Prior experience in IT operations, vendor coordination, or system support preferred.
• Familiarity with account provisioning, asset management, and compliance processes is an advantage.

Responsibilities

• Manage vendor security clearances and compliance processes.
• Coordinate annual AUP/OSA signing and renewals for vendors.
• Support vendor onboarding and exit clearance procedures.
• Manage issuance, collection, and tracking of project laptops.
• Liaise with 3rd party vendors to resolve laptop/hardware issues.
• Handle provisioning and deprovisioning of project accounts and access.
• Project & operations support.
• Perform minute-taking and documentation for project meetings.
• Monitor routine O&S activities and ensure adherence to timelines.
• Maintain records and documentation for audit and compliance purposes.

Skills

MS Office proficiency

Reporting & analytics

Communication

Organization & detail-orientation

IT operations experience

Vendor coordination

Account provisioning knowledge

Asset management familiarity

Tools

MS Office (Word/Excel/PP)

Job description

Role:

• Manage vendor security clearances and compliance processes.
• Coordinate annual AUP/OSA signing and renewals for vendors.
• Support vendor onboarding and exit clearance procedures.
• Manage issuance, collection, and tracking of project laptops.
• Liaise with 3rd party vendors to resolve laptop/hardware issues.
• Handle provisioning and deprovisioning of project accounts and access.
• Project & operations support.
• Perform minute-taking and documentation for project meetings.
• Monitor routine O&S activities and ensure adherence to timelines.
• Maintain records and documentation for audit and compliance purposes.

Requirements:

• Proficient in MS Office: Word, Excel, PowerPoint.
• Ability to perform basic reporting and simple data analytics.
• Strong communication skills and ability to work with stakeholders outside the immediate project team.
• Organized, detail-oriented, with good follow-through on administrative and operational tasks.
• Prior experience in IT operations, vendor coordination, or system support preferred.
• Familiarity with account provisioning, asset management, and compliance processes is an advantage.

This role will need to secure a clearance, due to the sensitivity of the project.

EA Licence No: 20S0237