Subcontracts Specialist

BW Offshore Limited; Singapore; On-site; SGD 90,000 - 120,000; Full time

Job summary

BW Offshore in Singapore is seeking a Subcontracts Specialist to support the administration of assigned subcontracts from tender preparation through close-out. You will prepare tender documentation, commercial schedules, bills of quantities, and scope packages for project execution scopes while monitoring performance and cost implications.

The role requires a Bachelor's degree and at least four years in subcontracting or contracts administration within oil & gas or offshore energy sectors, with

Qualifications

• Bachelor's degree in Engineering, Law, Commerce, Business Administration, Quantity Surveying, Construction Management, Building Management, or a related discipline.
• At least four years of experience in subcontracting, contracts administration, or commercial roles within oil & gas, offshore, or energy sectors.
• Experience supporting subcontract administration and close-out activities on capital projects.
• Exposure to tender preparation and evaluation processes for project execution scopes.
• Good written communication skills and the ability to draft professional subcontract correspondence.
• Fluent written and spoken English.

Responsibilities

• Support the administration of assigned subcontracts from tender preparation through close-out.
• Prepare tender documentation, commercial schedules, bills of quantities, and scope packages for project execution scopes.
• Assist with commercial tender evaluations and prepare bid comparisons and evaluation summaries.
• Process subcontractor invoices, milestone payments, meeting records, and contract correspondence.
• Track subcontract variations, change events, and commercial impacts for review by senior team members.
• Monitor subcontractor performance and milestone achievement, escalating risks and delays when identified.
• Coordinate subcontract cost, commitment, and accrual information with project controls and finance teams.
• Maintain complete, organised, and audit-ready subcontract records and close-out documentation.

Skills

Written & spoken English

Communication skills

Education

Bachelor's degree in Engineering, Law, Commerce, Business Administration, Quantity Surveying, Construction Management, Building Management, or related discipline

Tools

IFS

SAP

Ariba

Oracle

Job description

Position Overview

You will support the delivery of execution-phase subcontracts on FPSO and offshore energy projects, helping to manage tendering, contract administration, cost tracking, and subcontractor performance. In your first year, you will own the day-to-day administration of assigned subcontract packages while working closely with experienced subcontracting professionals across the project team.

Subcontracts Specialist

Singapore, Singapore

Permanent

About BW Offshore

BW Offshore leverages more than four decades of experience in operating advanced offshore production systems and executing complex projects. We are proud to have executed 40 FPSO and FSO projects, and have cultivated a culture of thorough engineering, trust and teamwork throughout the organisation.

BW Offshore is actively engaged in the energy transition by developing clean energy production solutions, applying our offshore engineering and operations capabilities to drive future value creation. Our aim is to create tailored energy solutions for evolving global energy markets.

Key Tasks And Responsibilities

• Support the administration of assigned subcontracts from tender preparation through close-out
• Prepare tender documentation, commercial schedules, bills of quantities, and scope packages for project execution scopes
• Assist with commercial tender evaluations and prepare bid comparisons and evaluation summaries
• Process subcontractor invoices, milestone payments, meeting records, and contract correspondence
• Track subcontract variations, change events, and commercial impacts for review by senior team members
• Monitor subcontractor performance and milestone achievement, escalating risks and delays when identified
• Coordinate subcontract cost, commitment, and accrual information with project controls and finance teams
• Maintain complete, organised, and audit-ready subcontract records and close-out documentation

Qualifications

• Bachelor's degree in Engineering, Law, Commerce, Business Administration, Quantity Surveying, Construction Management, Building Management, or a related discipline
• At least four years of experience in subcontracting, contracts administration, or commercial roles within the oil and gas, offshore, or energy sectors
• Experience supporting subcontract administration and close-out activities on capital projects
• Exposure to tender preparation and evaluation processes for project execution scopes
• Good written communication skills and the ability to draft professional subcontract correspondence
• Fluent written and spoken English

Nice To Have

• Working towards or willing to pursue professional qualifications such as CIPS, RICS, or equivalent
• Experience working on FPSO or offshore capital projects
• Understanding of contract law principles and standard subcontract terms and conditions
• Knowledge of project execution phases including engineering, procurement, fabrication, integration, installation, hook-up, commissioning, and inspection activities
• Experience with invoice processing, accruals, cost coding, and project cost management processes
• Familiarity with ERP or contract management systems such as IFS, SAP, Ariba, or Oracle
• Strong organisational skills and the ability to manage multiple priorities in a project environment

Our Commitment to Diversity and Inclusion

BW Offshore is committed to providing equal employment opportunities for all. We believe in fostering a diverse and inclusive workplace and encourage all qualified candidates to apply, regardless of age, gender, disability, religion, or ethnic background.