Studio Operations & Strategy Lead

GENSLER SINGAPORE PTE. LTD.; Singapore; On-site; SGD 70,000 - 100,000; Full time

Benefits offered by this job

Profit sharing

Bonus opportunities

Well-being programs

Medical benefits

Licensure reimbursement

Job summary

Gensler Singapore seeks a Studio Coordinator to partner with Studio Directors and drive operational success of the Workflex Studio within the Singapore office. This role sits at the hub of the studio, providing a single point of contact for internal, external, and firmwide team members.

A self-starter with an entrepreneurial perspective, they own and manage aspects of studio operations allowing leadership to focus on strategic matters.

Qualifications

• Minimum 5 years of working experience in similar capacity.
• Good communicator and confidently work across all levels.
• Good people skill as you will be dealing with other board members.
• Demonstrate excellent professionalism, trustworthy, integrity.
• Proven attention to detail, with excellent organizational and technical skills.
• Must be able to determine priorities, take ownership of tasks, and exhibit a high level of initiative and follow-through.
• Established success working on multiple tasks/projects at the same time.
• Ability to be able to manage complex situations.
• Microsoft Office experience a must.
• Adobe Suite/In Design experience a huge plus.

Responsibilities

• Proactively support effective management of Studio business meetings; be an active attendee.
• Prepare Studio Leaders for office-wide business meetings; document and manage action items.
• Download, analyze, and prepare reports for Leadership review; Partner with Design Managers and other studio leaders; Includes but may not be limited to A/R, backlog, timesheet completion and detailed review; held time (unbilled labor), revenue forecasting; staffing requests and analysis
• Identify and suggest areas for improvement
• Support talent engagement and connectedness through research and execution of Studio events and social gatherings; manage budget as needed; Partner with leadership to enable a strong and healthy culture in the studio
• Strategic marketing support including initial prospect research on target and prospective clients
• Interface and coordinate with Marketing on pursuits and collateral creation
• Provide rapid response to breaking requests from clients; Over-deliver on request to exceed client expectations
• Own and manage Studio-wide meetings; create and maintain schedule; work with studio leadership to develop agenda; manage action and follow up items; secure space and refreshments as required
• Partner with Office Services and IT to plan for software and workspace updates and changes
• Work with Human Resources on talent related initiatives such as Professional Development Program (PDP) process monitoring and tracking; onboarding monitoring and tracking; new hire set up (in partnership with IT)
• Maintain awareness of and help manage response to firmwide and regional communities
• Other activities such as managing the studio PTO calendar
• Maintain a clean, organized studio space, physically and digitally
• Provide administrative support, including but not limited to calendar management, travel arrangement, and managing expenses
• Assist all studio staff as needed with subject matter expertise on firmwide tools;
• Prepare, consolidate and draft emails, presentations or documents on behalf of OMD
• Manage meeting arrangement/coordination (Ensure that logistic are arranged in advance i.e. meeting invite, room booking, F&B arrangement, agenda & presentation preparation as well as IT/ technical requirement) for meetings
• To check through and verify information/documents that required OMD’s signatory.
• Manage sensitive and confidential information

Skills

Communication

People skills

Professionalism

Detail-oriented

Prioritization

Multitasking

Office experience

Tools

Microsoft Office

Adobe InDesign

Job description

Gensler Singapore seeks a Studio Coordinator to partner with Studio Directors and drive operational success of the Workflex Studio within the Singapore office. This role sits at the hub of the studio, providing a single point of contact for internal, external, and firmwide team members.

A self-starter with an entrepreneurial perspective, they own and manage aspects of studio operations allowing leadership to focus on strategic matters.