Strategic Executive Assistant to the MD

Sime Motors Singapore; Singapore; On-site; SGD 48,000 - 78,000; Full time

Job summary

Sime Motors Singapore is seeking an Executive, Admin to support the Managing Director and Corporate Services. The role covers MD support, corporate services administration, and CSR coordination, requiring strong organisational and communication skills and the ability to handle multiple tasks with discretion.

Diploma or degree in Business Administration or related field is preferred. Fresh graduates are welcome to apply; 2–4 years of experience is desirable for effective multitasking in a

Qualifications

• Diploma or degree in Business Administration or related field
• Fresh graduates welcome to apply
• 2–4 years in administrative or executive support roles
• Strong organisational and time management skills
• Excellent communication and interpersonal skills with professionalism and discretion
• Proficient in Microsoft Office applications
• Ability to manage multiple tasks in a fast-paced environment
• Attention to detail and problem-solving capabilities
• Positive attitude with collaboration skills and ability to work in a team

Responsibilities

• Provide comprehensive MD support including calendar management and prioritisation of appointments
• Prepare confidential correspondence, expense claims, travel arrangements, itineraries and meeting materials
• Coordinate meetings, develop agendas, record minutes and track follow-ups
• Act as liaison between the MD and internal/external stakeholders with professional communication
• Provide ad hoc support on presentations, reports, research and admin duties
• Arrange travel, accommodation, airport transfers and local transportation for visiting guests
• Prepare itineraries, manage logistics and provide on-site hospitality support
• Manage and distribute incoming mail to relevant departments
• Provide admin support to HOD including claims submission and document prep
• Respond to emails/enquiries within 3 working days
• Process and track Corporate Services invoices
• Prepare reports/presentations and supporting docs for Corporate Services
• Coordinate travel bookings and logistics for HODs
• Support ad hoc duties and additional responsibilities as assigned
• Support CSR initiatives planning and execution
• Process CSR invoices/claims/submissions
• Support ad hoc duties related to CSR

Skills

Organisational skills

Time management

Communication

Interpersonal skills

MS Office

Multitasking

Attention to detail

Problem solving

Team collaboration

Education

Business Administration degree

Tools

Microsoft Office Suite

Job description

Sime Motors Singapore is seeking an Executive, Admin to support the Managing Director and Corporate Services. The role covers MD support, corporate services administration, and CSR coordination, requiring strong organisational and communication skills and the ability to handle multiple tasks with discretion.

Diploma or degree in Business Administration or related field is preferred. Fresh graduates are welcome to apply; 2–4 years of experience is desirable for effective multitasking in a