Specialist Associate (Facilities Management)

National University of Singapore; Singapore; On-site; SGD 55,000 - 85,000; Full time

Job summary

National University of Singapore is seeking a Specialist Associate (Facilities Management) to oversee daily zone and building operations at Kent Ridge Campus, ensuring routine, cyclical, and corrective maintenance is delivered efficiently.

You will coordinate contractors, manage stakeholders, handle CMMS/FMS enquiries, and assist with procurement of maintenance services, reporting to the Campus Asset Management team.

Qualifications

• Diploma or ITE Certificate in Engineering, Building Services, Facilities Management, or Estate Management.
• Minimum 3 years of experience in Facilities Management or a related field.
• Green Mark Accredited Professional (Facilities Management) or equivalent.
• Certified Fire Safety Manager or equivalent.
• Certified Workplace Safety and Health (WSH) professional or equivalent.
• Knowledge of Building Services and M&E Systems.
• Experience with Building Management Systems (BMS) and CMMS.
• Proficient in MS Office applications.

Responsibilities

• Oversee daily zone and building operations and maintenance planning.
• Provide technical and administrative support for campus facility management and maintenance works.
• Attend to and resolve user complaints via FMS/CMMS, iReport, the Maintenance Hotline, and email.
• Coordinate stakeholders and contractors; conduct site inspections.
• Analyze and troubleshoot building operational issues; escalate when needed.
• Supervise contractors to ensure works meet specifications, quality standards, and schedules.
• Assist with procurement of maintenance and facility-related services.
• Support daily operational planning and tasks as directed by the Reporting Manager.

Skills

Facilities management

Stakeholder coordination

Troubleshooting

Contractor supervision

Procurement

Operations planning

MS Office

Building Services knowledge

Education

Diploma or ITE Certificate in Engineering, Building Services, Facilities Management, or Estate Management

Tools

Building Management Systems (BMS)

Computerised Maintenance Management Systems (CMMS)

MS Office applications

Job description

Job Title: Specialist Associate (Facilities Management)

University-Level Unit: University Campus Infrastructure

Faculty/Department-Level Unit: Campus Asset Management

Employee Category: Executive & Administrative

Posting Start Date: 06/08/2026

Location_ONB: Kent Ridge Campus

Job Description

The successful candidate will oversee daily zone and building operations, including the planning and execution of routine, cyclical, and corrective maintenance. Key responsibilities include:

• Facilities Support: Provide technical and administrative support for campus facility management and maintenance works.


• Feedback Management: Attend to and resolve user complaints received via FMS/CMMS, iReport, the Maintenance Hotline, and email.


• Stakeholder Coordination: Manage daily campus operations, conduct site inspections, and facilitate meetings between stakeholders and contractors.


• Troubleshooting: Analyse and troubleshoot building operational issues, escalating where necessary.


• Contractor Supervision: Supervise contractors to ensure works are carried out in accordance with specifications, quality standards, and agreed schedules.


• Procurement: Assist with the procurement of maintenance and facility-related services.


• Operations Support: Support daily operational planning and tasks as assigned by the Reporting Manager.

Qualifications

• Relevant Diploma or ITE Certificate in Engineering, Building Services, Facilities Management, or Estate Management.

Years Of Experience

• Minimum 3 years of experience in Facilities Management or a related field.

Knowledge & Skills (preferred)

• Green Mark Accredited Professional (Facilities Management) or equivalent certification


• Certified Fire Safety Manager or equivalent


• Certified Workplace Safety and Health (WSH) professional or equivalent


• Knowledge of Building Services and M&E Systems


• Experience with Building Management Systems (BMS) and/or Computerised Maintenance Management Systems (CMMS)


• Proficient in MS Office applications