Sourcing & Procurement Admin (Contract) — Tanjong Pagar

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 41,000 - 49,000; Full time

Job summary

RECRUIT EXPRESS PTE LTD in Singapore is seeking an Administrative & Procurement Assistant to support contract preparation, vendor coordination, and procurement records. This role involves scheduling interviews, handling invoices, and ensuring data integrity across systems.

The ideal candidate has 1–3 years in administration, proficiency with MS Office and procurement tools, and a basic understanding of procurement processes.

Qualifications

• Min Diploma/Degree in Business Administration, Finance, Information Systems, or related fields.
• Min 1 to 3 years of experience in administrative roles.
• Proficiency in using Microsoft Office and Procurement management systems and tools (INFOmatch, SAP, Coupa).
• Basic knowledge of procurement processes and vendor management

Responsibilities

• Assist in the preparation, review, and execution of contracts and NDAs via Wet-ink or E-Sign.
• Assist to coordinate and schedule interview and meetings.
• Maintain and update procurement records, including contracts, purchase orders, and vendor information.
• Provide end-to-end support for low value purchases and manage simple/ straightforward subscriptions independently.
• Liaise with vendors to add, remove, or transfer users as needed
• Invoice processing.
• Track contract renewals and manage the renewal process.
• Enter and maintain accurate records of procurement activities in relevant systems (e.g., INFOmatch, SAP, Coupa).
• Ensure data integrity and consistency across all procurement management systems.
• Generate ad-hoc business reports and regular procurement reports to support internal stakeholders.
• Maintain procurement documentation and ensure compliance with record-keeping requirements.
• Perform other administrative duties as assigned, supporting projects and operations related to sourcing, operations, and procurement.
• Provide support for simple end-user queries.

Skills

Administrative support

Vendor management

Procurement systems

MS Office

Education

Business Admin degree

Finance degree

Information Systems degree

Tools

INFOmatch

SAP

Coupa

Job description

RECRUIT EXPRESS PTE LTD in Singapore is seeking an Administrative & Procurement Assistant to support contract preparation, vendor coordination, and procurement records. This role involves scheduling interviews, handling invoices, and ensuring data integrity across systems.

The ideal candidate has 1–3 years in administration, proficiency with MS Office and procurement tools, and a basic understanding of procurement processes.