Site Operations & Admin Specialist

Field Engineering Pte Ltd; Singapore; On-site; SGD 27,000 - 42,000; Full time

Job summary

Field Engineering Pte Ltd is seeking an administrative coordinator to support project and site teams in daily operations. You will manage staff deployment, keep organization charts, and prepare monthly manpower reports.

You will also handle document control, procurement coordination for PPE and equipment, and HR administrative tasks including attendance and onboarding/offboarding. Strong communication and stakeholder handling are essential for success.

Qualifications

• Minimum 2 years of experience dealing with customers and stakeholders.
• Minimum O levels or equivalent with good communication and strong interpersonal skills.

Responsibilities

• Provide administrative support to project and site teams.
• Maintain staff deployment records, contact lists, and organization charts.
• Prepare monthly site manpower and administrative reports.
• Manage document control, filing systems, registers, logs, and document version control.
• Coordinate procurement and inventory of PPE, stationery, equipment, and software.
• Handle HR administrative matters, including staff attendance, biometric records, onboarding, and offboarding.
• Liaise with supervisors to follow up and expedite service responses.
• Source quotations from suppliers and raise material requests for site operations.
• Liaise with suppliers and subcontractors to coordinate site requirements.
• Attend to and coordinate public feedback or site-related matters, where applicable.
• Perform any other duties and responsibilities as assigned by the immediate superior.

Skills

Communication skills

Interpersonal skills

Customer relations

Education

O levels

Job description

Field Engineering Pte Ltd is seeking an administrative coordinator to support project and site teams in daily operations. You will manage staff deployment, keep organization charts, and prepare monthly manpower reports.

You will also handle document control, procurement coordination for PPE and equipment, and HR administrative tasks including attendance and onboarding/offboarding. Strong communication and stakeholder handling are essential for success.