Shipping Coordinator / Admin

DDT HOLDINGS (SG) PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A logistics company in Singapore is looking for a Shipping Assistant who will support the global trading team. Responsibilities include coordinating shipments, managing Letter of Credit documentation, and ensuring document accuracy. The candidate should possess a diploma, strong communication skills, and an understanding of shipping procedures. Entry-level applicants are encouraged to apply. Join our dynamic team to contribute to the success of our operations.

Qualifications

• Entry levels with no experience are welcome to apply.
• Must have a sound understanding of marine insurance coverage.

Responsibilities

• Coordinate shipments with forwarders, customers, vendors, and suppliers.
• Complete customs permit declarations timely.
• Analyze L/C clauses and communicate effectively with banks.
• Verify shipping documents and collaborate with finance for accuracy.
• Monitor the status of original documents and ensure timely dispatch.

Skills

Proficient in import and export L/C clauses

Strong teamwork and coordination

Excellent verbal and written communication in English

Understanding of incoterms and shipping documents

Multitasking abilities

Education

Minimum diploma in any field

Job description

Responsibilities

As a Shipping Assistant at DDT Holdings in Singapore, your role will be vital in providing robust support to our global trading team while closely collaborating with the Senior Shipping Assistant.

Your key responsibilities will encompass:

Logistics Management

• Work closely with forwarders, customers, vendors, and suppliers to efficiently coordinate shipments.
• Ensure accurate and timely completion of customs permit declarations, facilitating smooth cross-border trade.
• Maintain precision in billing and invoicing processes.

L/C Management

• Thoroughly analyze Letter of Credit (L/C) clauses, promptly sharing insights and potential risks with the business department.
• Foster effective communication with banks, addressing L/C-related matters such as discrepancies, payments, and Bill of Exchange (draft).
• Manage interactions about Documents Against Acceptance (D/A) and Bill of Exchange.

Document Preparation

• Verify vendor-supplied shipping documents against purchase orders, sales contracts, and L/C requirements.
• Collaborate closely with the finance team to ensure document accuracy before verification and approval.
• Swiftly address any document-related concerns with vendors and business departments, ensuring timely resolutions.
• Monitor the status of original documents from vendors and facilitate the issuance of necessary certificates.
• Generate accurate shipping documents for customers within defined timeframes.
• Organize the timely dispatch of original documents to customers upon receipt, closely monitoring their secure delivery.

Key Requirements

The ideal candidate should possess:

• A minimum of a diploma in any field. Entry levels with no experience are welcome to apply.
• Proficiency in comprehending import and export L/C clauses and engaging in effective negotiation.
• Sound understanding of incoterms, shipping documents, and marine insurance coverage.
• Strong collaborative skills as a team player, combined with exceptional coordination and multitasking abilities.
• Excellent verbal and written communication skills in English.
• If you are a meticulous professional with a solid grounding in shipping and trading procedures, we invite you to apply for this captivating Shipping Assistant role at DDT Holdings. Join our dynamic team and contribute to the success of our global trading operations.